Job at a glance
Job Title: Production and Inventory Control Specialist Job Description The Production and Inventory Control Specialist manages inbound material receiving and inspection, ERP/MRP transactions, production planning and scheduling, shop order processing, and inventory control. This role ensures that materials are available when needed, production records remain accurate, and manufacturing orders move through the operation according to schedule in a fast-paced manufacturing environment.
Responsibilities Coordinate the receipt of raw materials, components, purchased parts, subcontracted work, and other incoming materials to support ongoing production needs. Verify incoming shipments against purchase orders, packing slips, receiving documents, and applicable specifications to ensure accuracy and compliance. Inspect incoming materials for correct quantity, identification, condition, and required documentation, and record inspection results accurately.
Identify and document damaged, short, over, incorrect, or nonconforming materials, and maintain detailed discrepancy and inspection records. Process receiving transactions in the ERP/MRP system and route properly labeled materials to inventory, inspection, or production locations. Ensure materials are not released to production until all required inspection steps and documentation requirements are satisfied.
Maintain accurate planning, inventory, purchasing, receiving, and production transactions within the ERP/MRP system. Enter and maintain production orders, shop orders, receipts, transfers, material issues, returns, completions, and inventory adjustments in the system. Monitor system-generated material requirements, exception messages, and MRP recommendations, and take appropriate action to resolve issues.
Correct data-entry errors and transaction inconsistencies while preserving data integrity for part numbers, quantities, locations, lead times, and planning parameters. Generate reports related to inventory status, production status, shortages, past-due orders, and receiving activity to support decision-making. Develop and maintain production schedules based on customer requirements, project priorities, material availability, labor and equipment capacity, and established lead times.
Translate customer orders, project requirements, and demand forecasts into clear, actionable production schedules. Monitor production progress, lead times, backlog, past-due orders, and upcoming requirements to keep operations on track. Identify schedule conflicts, capacity constraints, and material shortages before they impact delivery performance, and propose corrective actions. Adjust production schedules as priorities, customer requirements, material availability, or shop-floor conditions change.
Maintain accurate planning information and production priorities in the ERP/MRP system to align shop-floor activity with business needs. Create manufacturing shop orders from approved customer orders, bills of material, routings, engineering requirements, and production schedules. Verify that required drawings, specifications, bills of material, routings, work instructions, and production documentation are released before issuing shop orders.
Confirm accurate part numbers, quantities, operations, due dates, material requirements, and labor requirements for each shop order. Allocate materials and release shop orders according to schedule, then monitor order status through completion and closure. Process shop-floor transactions including material issues, labor entries, operation completions, returns, scrap, and other required updates. Ensure completed shop orders are closed accurately and reflected correctly in the ERP/MRP system.
Maintain accurate inventory records for raw materials, purchased components, work-in-process, and finished goods. Monitor inventory levels to identify shortages, excess inventory, obsolete materials, and potential stockouts, and recommend corrective actions. Perform cycle counts and