Senior Project Manager

Job Title: Senior Project Manager Job Description The Senior Project Manager will lead projects through the full lifecycle, including design, pre-construction, and construction, with responsibility for scope, scheduling, budgeting, contracts, and the out-to-bid process. This role oversees the work of the design team, manages project financials and administration, and ensures customer satisfaction across a portfolio of HVAC and construction projects, including complex, multi-building and mission-critical facilities.

The position requires someone who works independently with minimal oversight, collaborates closely with project management teams and subcontractors, and maintains accurate project documentation and reporting. Responsibilities Manage the design, pre-construction, and construction phases of projects, including scope, schedule, budget, contracts, and out-to-bid processes. Work directly with the project management team to help manage and estimate construction projects.

Organize and control engineering project elements to ensure successful completion. Review construction drawings and specifications for accuracy and completeness. Assemble all necessary details and documentation required to prepare job bid proposals. Develop and maintain strong relationships with subcontractors and interact with them to secure information needed for bids and project execution. Support the Project Manager in collecting data and documentation required to complete the monthly Work in Progress (WIP) report.

Assist with projecting job budgets and ensuring adherence to budget and timing of tasks throughout the project. Maintain project schedules by monitoring progress, coordinating activities, and surfacing issues that need resolution, including interfacing with subcontractors to meet schedule requirements. Control project costs by recommending expenditures, administering contractor contracts, and monitoring budget performance.

Prepare project status reports by collecting, analyzing, and summarizing information and trends, and recommending appropriate actions. Travel to job sites as needed to review progress, address challenges, and provide solutions. Assist in developing and maintaining project timelines to ensure on-time delivery. Maintain a safe and clean working environment by enforcing procedures, rules, and regulations on site.

Maintain and update the project database using construction management systems to ensure accurate documentation and record-keeping. Be available to support the Project Manager by responding to customer inquiries and providing timely information. Contribute to overall team success by accomplishing related tasks and supporting colleagues as needed. Take full responsibility for project financials, administration, implementation, management, and customer satisfaction for assigned projects.

Manage the implementation and execution of HVAC equipment projects, ensuring alignment with the defined scope of work and schedule. Oversee a portfolio of projects that may include both smaller jobs and larger, multi-building or complex construction projects. Manage project scope, cost, and schedule by reviewing contract documents, holding internal coordination meetings, establishing customer expectations, and identifying risks with corresponding mitigation plans.

Compare estimated equipment ship dates with contractors’ project schedules and ensure compliance with internal equipment ordering processes. Maintain the accuracy of forecasted cost at completion and control expenses by closely monitoring assigned project budgets. Coordinate regularly with owners, contractors, and trade partners to ensure alignment on project objectives, timelines, and deliverables.

Ensure construction documentation such as RFIs, submittals, change orders, and other records are properly created, tracked, and maintained. Manage multiple projects simultaneously in a fast-paced construction environment while prioritizing tasks and deadlines. Interface with exe