Job at a glance
Your future role at a glance Location: Austin, Texas Facility: Dell Seton Medical Center Department/Specialty: Operating Room Schedule: Day Shift | Monday - Friday 8:30a - 5:00p Life at Ascension: Where purpose meets opportunity Ascension is a leading nonprofit Catholic health system with a culture and associate experience grounded in service, growth, care and connection. We empower our 97,000+ associates to bring their skills and expertise every day to reimagining healthcare, together.
Recognized as one of the Best 150+ Places to Work in Healthcare and a Military-Friendly Gold Employer, you’ll find an inclusive and supportive environment where your contributions truly matter. Benefits that help you thrive Comprehensive health coverage: medical, dental, vision, prescription coverage and HSA/FSA options Financial security & retirement: employer-matched 403(b), planning and hardship resources, disability and life insurance Time to recharge: pro-rated paid time off (PTO) and holidays Career growth: Ascension-paid tuition (Vocare), reimbursement, ongoing professional development and online learning Emotional well-being: Employee Assistance Program , counseling and peer support, spiritual care and stress management resources Family support: parental leave, adoption assistance and family benefits Other benefits: optional legal and pet insurance, transportation savings and more How you’ll make an impact in this role Execute High-Volume Surgical Scheduling: Coordinate, book, and manage the master operating room surgical schedule, ensuring optimal OR block utilization and procedural alignment.
Master Complex Surgical Order Interpretation: Review, verify, and translate intricate physician surgical orders, procedure codes, and specialized pediatric medical terminology into accurate EHR schedule entries. Navigate High-Acuity Schedule Realignment: Rapidly adapt to dynamic, fast-moving Level I Trauma and emergency add-ons, urgent procedure requests, cancellations, and real-time OR schedule restructuring without losing momentum on future cases.
Drive Cross-Functional Surgical Communication: Actively collaborate with surgeon offices, surgical leadership, anesthesia teams, and nursing staff to resolve missing case details, conflicting block times, or clinical discrepancies. Maintain Meticulous Audit & Case Integrity: Audit all incoming surgical case requests for completeness, ensuring accurate patient demographics, procedure details, special equipment needs, and required documentation before finalized entry.
Manage High-Pressure Workflows: Balance competing operational priorities, urgent phone queues, and continuous schedule modifications with speed, poise, and high precision. What minimum requirements you’ll need Education: High School diploma equivalency OR 1 year of applicable cumulative job specific experience required. Note: Required professional licensure/certification can be used in lieu of education or experience, if applicable.
What additional preferences we're seeking Surgical Scheduling & Clinical Terminology Expertise: Proven experience in medical/surgical scheduling with a strong, fluent understanding of surgical procedures, medical terminology, and OR workflows. High-Acuity Medical Order Interpretation: Demonstrated ability to accurately decipher, interpret, and process complex physician surgical orders and procedural documentation.
Elite Multi-Tasking & High-Stress Resilience: Exceptional ability to prioritize fluid workloads, problem-solve independently, and maintain absolute accuracy under pressure in a fast-paced environment. Outstanding Customer Service & Communication: Superior verbal and written communication skills with a professional demeanor when managing high-stakes calls with surgical teams and clinic staff.
Procedural Scheduling Background: 2+ years of direct surgical scheduling experience within an Operating Room (OR), acute hospital setting, or Level I Trauma Center (strongly preferred). Equal employment op