Job at a glance
Company Description About Fairmont Grand Del Mar Bask in the San Diego sunshine and enjoy our five-star setting at Fairmont Grand Del Mar. Immersed in the charm of Los Peñasquitos Canyon, the resort hosts 249 elegantly appointed guestrooms and suites, an 18-hole private Tom Fazio-designed golf course, a five-star spa and offers two dozen weekly outdoor activities across the 400 acres of dramatic canyon scenery including yoga, meditation and archery.
The Grand includes six different dining venues, including San Diego’s only three-Michelin starred restaurant, Addison.   Growth and advancement are not only accessible but actively encouraged. We promote a balanced life for our colleagues and continually seek new ways to enhance our environment and support our beautiful home of San Diego.  About the Application Process At Fairmont, we want to bring out your highest potential.
Shortly after applying, you will receive an email from our partner AssessFirst prompting you to create a profile and complete a questionnaire. This is a mandatory step for your candidacy to be considered as it enables us to explore your compatibility with this role and our culture of luxury excellence. Job Description We invite you to join the world of luxury hospitality at Fairmont Grand Del Mar, as our new Engineering Coordinator.
Responsibilities The Engineering Administrative Assistant is responsible for all administrative duties in a specific area. The coordinator will work independently under minimal supervision. This position relies on experience, instructions, pre-established guidelines and judgment to perform the functions of the job, plan and accomplish goals. A certain degree of creativity and latitude is required.
Primary Duties and Tasks: Maintain a positive guest relation at all times, resolving guest complaints and ensuring guest satisfaction. Greet guests in a courteous and caring manner using personalized service. Perform administrative duties to support departmental management including managing calendars, handling calls, scheduling appointments and coordinating travel arrangements. Compose, prepare and distribute professional letters and memos, and email often of a confidential nature.
Prepare and process purchase orders, expense reports, invoices, check requests, and telecommunication requests for approval. May be responsible for maintaining the department checkbook and for updating a budget back-up. Assist in maintaining the department budget. Reviews department contracts and agreements to ensure accuracy and informs management of recommendations for amendments. Takes notes and/or minutes, routes incoming mail, and performs all administrative aspects of the job.
Use creativity and judgement in assigned duties, Assigned tasks will be performed independently, using pre-established procedures and guidelines. Responsible for the safeguarding, confidentiality and privacy of all colleague information. Answer phone calls, emails and voicemails daily and respond in a timely manner with accurate information. Serve as a resource to all colleagues in the company. Perform routine clerical duties such as copying, scanning, filing and mailing of appropriate items, make copies of company forms or other printed material.
Ensures that department supplies are maintained, ordering additional supplies as necessary and maintain filing systems. Utilizes various software programs to monitor job requisitions, status of evaluations, time and attendance and other related duties. Keep accurate and timely records and prepare statistical reports related to major area of responsibility. Maintains a working knowledge of company facilities, as well as special events on property, in order to advise guests and fellow colleagues of the same, whenever possible.
Responsible for maintaining the department checkbook and for updating a budget back-up. Responsible for conducting all responsibilities in a professional and ethical manner. Responsible for mainta