Senior Administrative Assistant - General Medicine

Company Description One of Canada's Best Diversity Employers and Greater Toronto's Top Employers for many consecutive years, William Osler Health System (Osler) provides a safe and supportive health care network to grow your career. Osler is nationally recognized for its commitment to patient safety and is Accredited with Exemplary Standing, the highest rating a Canadian hospital can receive. As a major Ontario hospital system, and home to some of the biggest specialty and emergency departments in the country, Osler serves the 1.3 million residents of Brampton, Etobicoke and surrounding communities.

We are proud to offer you incredible exposure to best-in-class health care delivery and challenging hands-on opportunities to stay at the top of your game. A hospital system built for and by the community, we continue to expand our services to meet the needs of a growing population, creating opportunities for increased hands-on skills development, cross-department training and promotional opportunities.

Guided by our accomplished senior leadership team, together we are driving our vision of world-class health care inspired by our people and communities. At Osler, we invest in careers that go beyond where health care professionals like you can achieve their goals and find deep personal and professional fulfillment. Join our team today! Job Description Reporting to the Director, Medicine, Critical Care and Respiratory Therapy, this role provides administrative and clinical support to the identified Clinical Directors.  ACCOUNTABILITIES: Able to work seamlessly in both administrative and clinical domains, providing organized and efficient support for the   identified Clinical Directors.

Prepare and coordinate patient files, reports and appointments, such that clinic schedules and workflow is optimized for the clinician, patient and other services providers involved Manage and provide administrative requirements including the coordination of calendars, preparation of meeting materials and file management Create and format documents, templates, forms, reports, spreadsheets, and presentations; compose correspondence; manage databases using office software, publishing software and digital graphics Prepare and communicate meeting agendas as well as document and follow-up on meeting minutes and action items Schedule complex multi-party meetings, including audio-visual equipment and catering services as required and liaise with external parties Develop and maintain paper and electronic filing systems, including filing of confidential information Conduct background research, internet searches, compile data and prepare reports as requested Coordinate program or department submissions for events, such as accreditation and incident management Draft memorandums, letters and email correspondence and prepare routine reports Coordinate the repair and maintenance of office equipment and maintain adequate supplies Set-up system, security access and parking access for new hires supporting the program Process finance expense forms to maintain accountability; process stipends, etc Process payroll for selected program staff Procure and orders supplies and equipment, and manage storage and facilitate maintenance of items Qualifications QUALIFICATIONS:  Possess college diploma/certificate in office administration Three to five years of administrative experience within a clinical environment, with knowledge of clinical workflow Proven track record supporting leaders and clinicians with multiple, competing priorities Ability to work independently, interdependently and adaptable to change Advanced proficiency with Microsoft Office, the internet and electronic data management systems (Meditech experience an asset) Demonstrated excellent interpersonal communication (oral, verbal and English comprehension) and the ability to interact with staff, support services, physicians and external parties at all levels, as a team player Experi