Conference Services Manager | Field & Stream Lodge Co. | Bozeman, MT

Field & Stream, is seeking a dynamic and detail-oriented Conference Service Manager to join our team. This role is responsible for creating BEOs, detailing, and executing social, corporate, and F&B-driven events and onsite activations—ranging from celebrations, and corporate events to creative brand activations and local gatherings. The ideal candidate is both revenue-driven and execution-focused, ensuring that every event is thoughtfully planned, seamlessly delivered, and aligned with the hotel’s unique style.

Pay Range: $65,000 - $70,000 annually + Incentive   What’s In It for You   Unlimited PTO Policy and 9 paid holidays. Discounted hotel stays within PM Hotel/Modus portfolio. Paid Parental Leave. Tuition reimbursement opportunities – when you grow, we grow! Affordable health, dental and vision insurance, plus 401(K) Monthly fitness credits Access to portion of your earned wages before payday.

Comprehensive onboarding and training plan to set you up for success. Coaching, feedback, and mentorship to develop yourself and your team. Personalized development plan to fit your individual role and career goals. Leadership courses to improve your personal and interpersonal effectiveness. Who We Are   Passionate – about hospitality and fostering an environment where associates will thrive.

Culture driven – dedicated to respect, teamwork, an entrepreneurial spirit, and the drive to succeed. Unique - we encourage our associates to express themselves and their individual talents. We celebrate diversity and are committed to equity and inclusion. Innovators – we are a lifestyle hotel management company that is constantly evolving.  We are open minded individuals who embrace change.

A growing team looking to expand with authentic and genuine individuals who recognize the importance of team engagement. A company that has a culture of promoting from within. Recognized as a Top Workplace in The Washington Post and Philadelphia Inquirer over the past 9 years. What You Will Be Doing:   Event Planning and Coordination   Serve as the primary client contact from contract signature through event completion.

Coordinate menus, pricing, service details, room setups, audiovisual needs, vendors, signage, timelines, billing, and payment. Prepare accurate BEOs, group resumes, diagrams, event timelines, and internal planning materials. Lead event-detail and pre-conference meetings. Partner with the Executive Chef, restaurant team, and hotel departments to create successful, operationally sound events. Maintain timely client communication and process amenity and special requests.

Keep event records, forecasts, budgets, and client preferences current in STS. On-Site Event Execution   Conduct final walkthroughs and lead pre-event team meetings. Welcome clients and serve as their primary on-site contact. Monitor room setups, service timing, food presentation, vendor activity, and the overall guest experience. Resolve event-day challenges calmly, promptly, and professionally.

Billing and Administration   Manage deposits, billing instructions, master accounts, banquet checks, concessions, and final invoices. Review all event charges and supporting documentation for accuracy. Complete banquet and catering forecasts and assist with pace reports, revenue tracking, and event summaries. Conduct post-event follow-up, gather feedback, and document relevant details for future business.

Hotel Activations   Coordinate signature experiences such as backyard events, fire-pit gatherings, s’mores activations, tastings, promotional events, and community partnerships. Manage vendor access, deliveries, setup, event execution, and breakdown. Coordinate with Front Desk, Housekeeping, Engineering, Food & Beverage, and other departments. Develop checklists and procedures for recurring activations and guest experiences.

Local Catering Sales   Generate catering business th