Administrative Officer

The Southern Arizona VA Health Care System (SAVAHCS) Social Work Service is currently seeking a Supervisory Administrative Officer. The incumbent oversees and executes all administrative functions, including administration, human resources management, budgeting and finance, management and program analysis (such as analytical, evaluative, and advisory tasks), office support services, document control, logistics, and a range of other related administrative responsibilities.

Major duties: Collaborates with leadership to develop plans ensuring compliance with performance standards. Sets policies, oversees all administrative functions, and guides strategic direction, including budget, staffing, procurement, and space utilization. Responsible for organizational structure, workload analysis, and resource planning. Leads initiatives on equal opportunity, labor relations, and space management.

Serves as the acting approving official for supplies and contracts. Reviews contract adjustments and manages the SWS budget, ensuring fiscal accountability. Oversees personnel administration, including staffing, performance standards, and disciplinary actions. Ensures staff are trained and updated on policies. Tracks workload data for leadership reports. Handles accreditation requirements, conducts quality audits, and prepares documentation for compliance and licensing.

Coordinates responses to reports from higher organizations. Conducts special studies and investigations, providing recommendations for staffing, workload, and operational improvements. Oversees the SWS budget, including control points, contracts, and personnel costs, ensuring fiscal responsibility. Analyzes resource needs, develops budgets, and implements internal controls aligned with accounting standards.

Develops monthly and quarterly cost targets. Oversees budget allocations. Ensures departments operate within approved funding levels. Work Schedule: Monday through Friday, 07:30 a.m. - 4:00 p.m. Virtual: This is not a virtual position. Position Description/PD#: Administrative Officer/PD126340 Relocation/Recruitment Incentives: Not Authorized Critical Skills Incentive (CSI): Not Authorized Permanent Change of Station (PCS): Not Authorized Requirements: You must be a U.S.

Citizen to apply for this job To be considered for this position, you must complete all required steps in the process. In addition to the application and questionnaire, this position requires an online assessment. The online assessment measures critical general competencies required to perform the job. Selective Service Registration is required for males born after 12/31/1959 Physical Requirements: The work is primarily sedentary.

It occasionally requires carrying light objects such as files, books, and papers; some walking, standing, and bending. No special physical qualifications required. Subject to background/security investigation Selected applicants will be required to complete an online onboarding process. Acceptable form(s) of identification will be required to complete pre-employment requirements (https://www.uscis.gov/i-9-central/form-i-9-acceptable-documents).

Effective May 7, 2025, driver's licenses or state-issued identification cards that are not REAL ID compliant cannot be utilized as an acceptable form of identification for employment. Participation in the seasonal influenza vaccination program is a requirement for all Department of Veterans Affairs Health Care Personnel (HCP) As a condition of employment for accepting this position, you will be required to serve a 1-year probationary period or 2-year trial period during which we will evaluate your fitness and whether your continued employment advances the public interest.

In determining if your employment advances the public interest, we may consider: your performance and conduct; the needs and interests of the agency; whether your continued employment would advance organizational goals of the agency or the Government; and whether your continued