Job at a glance
As a Secretary (OA), you will assist executives and/or senior leadership with operation and coordination of all office and administrative functions. These positions are located in multiple organizations within OCC and are located in Washington, DC or alternate location. Major duties: As a Secretary (OA), you will: Serve as an office manager, ensuring efficiency in the administration of office policies, practices, and procedures, recommending changes as needed, and fostering a spirit of teamwork and mutual support.
Maintain a tracking system to correlate the many details involved in forward planning, arranging work in an orderly manner, and providing follow-through for effective and efficient office management. Schedule appointments, meetings, conferences, and briefings with the banking industry; federal, state, and local government agencies; public interest groups; outside legal counsel; the press, members of Congress; and the general public with complete authority for commitment of time, using independent judgement and knowledge of the executive's goals, objectives and priorities.
Serve as a liaison between executive and staff members, providing or requesting feedback on programs, policies, projects, and problems through effective communications and interpersonal relationships. Coordinate budget documents for the assigned office. Gather data on travel, conferences, training, and other major expenditures, consolidate data into prescribed format, develop a system to monitor expenses, and reconcile accounts on periodic basis.
Compose correspondence of a general administrative nature for executive or senior leadership signature. Requirements: This position requires that the successful candidate undergo personnel vetting, which includes a background investigation and enrollment upon onboarding into "Continuous Vetting." Enrollment in Continuous Vetting will result in automated record checks being conducted throughout one's employment with Treasury.
The successful candidate will also be enrolled into FBI's Rap Back service, which will allow Treasury to receive notification from the FBI of criminal matters (e.g., arrests, charges, convictions) involving enrolled individuals in near real-time. There are three key documents that contain important information about your rights and obligations. Please read and retain these documents: Noncriminal Justice Applicant's Privacy Rights, for those who undergo an FBI fingerprint-based criminal history record check for personnel vetting, which includes Rap Back, FD-258 Privacy Act Statement - FBI (this is the same statement used when your fingerprints are submitted as part of your background investigation), and SEAD-3-Reporting-U.pdf (dni.gov), (applicable to those who hold a sensitive position or have eligibility for access to classified information).
Complete a one-year probationary period (unless already completed). Complete a background investigation (unless already completed). Complete a Declaration for Federal Employment to determine your suitability for Federal employment. Have your salary sent to a financial institution of your choice by Direct Deposit/Electronic Funds Transfer. Go through a Personal Identity Verification (PIV) process that requires two forms of identification from the Form I-9.
Federal law requires verification of the identity and employment eligibility of all new hires in the U.S. Travel occasionally to attend conferences and/or training. Obtain and use a Government-issued charge card for business-related travel. Click here for important information about OCC ethics standards, such as the requirement that new hires divest their bank securities. Education: Please see Qualifications section for education.