Job at a glance
The Secretary serves as an integral member of the Pathology & Laboratory Medicine Service at the Atlanta VA Health Care System. Reporting directly to the Administrative Officer, this position is responsible for providing a wide range of secretarial and administrative support functions. The Secretary plays a key role in ensuring efficient operations by managing clerical tasks, coordinating communications, and delivering essential assistance to support daily activities.
Major duties: Responsible for personnel administration (i.e. serving as backup Primary Timekeeper, attending meetings as a representative of Pathology & Laboratory Service.) Receive incoming calls from internal and external customers. Maintain calendars for the Associate Chief of Staff, Deputy Chief Chief of Pathology & Laboratory Medicine and Administrative Officer (i.e. scheduling appointments, meetings, committees, conference calls, and webinars).
Maintains calendar for Laboratory Conference room for the facility. Schedule and review work activities performed in an office, including data reporting, data support and record keeping. Maintain office compliance regarding regulations, polices, and guidelines as established. Reviews and directs incoming communication documentation. Prepares, reviews and routes correspondence and communication flow including that of a sensitive nature and informs Primary Care leadership when there are issues of concern.
Perform office automation work on VA furnished equipment. Orders office supplies from logistics for Laboratory staff. Submits results to the scanning department to be entered in the patient's medical records. Performs Pathology, Histology and Cytology Data entry duties completing grosses, finals, and accessioning. Utilize a range of software equipment and software programs (i.e. copier, fax, telephone, Word, Excel, VATAS, VISTA, CPRS, Outlook, etc.).
Work Schedule: Monday - Friday, 7:30am - 4:00pm. Work Schedule is subject to change based on agency need. Telework: Not Authorized Virtual: This is not a virtual position. Position Description/PD#: Secretary (OA)/PD081160 Relocation/Recruitment Incentives: Not Authorized Permanent Change of Station (PCS): Not Authorized Financial Disclosure Report: Not required Requirements: You must be a U.S. Citizen to apply for this job Selective Service Registration is required for males born after 12/31/1959 You may be required to serve a probationary period Subject to background/security investigation Selected applicants will be required to complete an online onboarding process.
Acceptable form(s) of identification will be required to complete pre-employment requirements (https://www.uscis.gov/i-9-central/form-i-9-acceptable-documents). Effective May 7, 2025, driver's licenses or state-issued dentification cards that are not REAL ID compliant cannot be utilized as an acceptable form of identification for employment. Participation in the seasonal influenza vaccination program is a requirement for all Department of Veterans Affairs Health Care Personnel (HCP) Participation in the Coronavirus Disease 2019 (COVID-19) vaccination program is a requirement for all Veterans Health Administration Health Care Personnel (HCP) - See "Additional Information" below for details.
As a condition of employment for accepting this position, you will be required to serve a 1-year probationary period or 2-year trial period during which we will evaluate your fitness and whether your continued employment advances the public interest. In determining if your employment advances the public interest, we may consider: whether your continued employment would advance organizational goals of the agency or the Government; and whether your continued employment would advance the efficiency of the Federal service.
Upon completion of your probationary period or trial period, your employment will be terminated unless you receive certification, in writing, that your continued employment advances the public interest. Educ