Administrative Associate II - Foothills Correctional Institution

Agency Adult Correction Division COO - OPS - Institutions Operations Job Classification Title Administrative Associate II (S) Position Number 60073003 Grade NC02 About Us The NC Department of Adult Correction is one of the largest state agencies with more than 14,000 employees. It is responsible for safeguarding and preserving lives and property through prevention, protection, and preparation as well as the care, custody, and supervision of all adults sentenced for violating North Carolina laws.

This department includes state prisons with custody, healthcare, and facility operations staff as well as probation/parole officers who supervised sentenced people in the community. Other divisions include Administration, Health Services, Rehabilitation & Reentry, Special Operations and the Post-Release Supervision & Parole Commission. We have a mission that matters! Description of Work This position is located at Foothills Correctional Institution in Morganton, Burke County, NC.

Foothills Correctional Institution is a close/minimum custody Male facility housing 712 single cells. This position is located in the Administration/HR Department and reports to the HR Technician I. This position performs a variety of administrative, clerical, and office support duties. The position requires knowledge of office and work unit policies and procedures to effectively communicate and provide information related to Human Resources, hiring packages, payroll, and employee benefits.

Duties may include preparing documents and reports; composing correspondence, memos, and letters; utilizing office technology; compiling and maintaining records; organizing and maintaining files; posting information; greeting, referring, and assisting visitors, clients, and staff; distributing mail; and performing photocopying and other general office support duties. The key duties of an Administrative Associate II often include but are not limited to: • Serve as backup to the Human Resources Technician I.

• Work in FIORI (formerly known as BEACON) and Workday system. • Work effectively in a fast-paced environment while prioritizing and re-prioritizing daily tasks and meeting daily, weekly, and monthly deadlines. • Process candidates for vacant positions from the interview stage through New Employee Orientation. • Process and maintain FMLA-related documentation and records. • Facilitate Benefits and Open Enrollment, respond to employee questions, and attend required training sessions.

• Participate in recruitment activities, scheduling candidates and processing applicants for interviews. • Process time entries and payroll-related reports, respond to payroll inquiries, and assist with resolving payroll issues. • Maintain confidential employee files, personnel records and HR documentation • Prepare correspondence, reports, spreadsheets, and forms. • Prepare weekly and monthly report for Administrative Services • Update Administrative Services organization chart, Standard Operating Procedures and assist with preparation for audit.

Knowledge Skills and Abilities/Management Preferences Salary Grade Range: $31,200.00 - $51,249.00 Candidates now meet the minimum qualifications of a position if they meet the minimum education and experience listed on the vacancy announcement. The Knowledge, Skills, and Abilities (KSAs)/ Management Preferences are not required. Applicants who possess the following skills are preferred: Documented knowledge of State Human Resources, policy and procedures.

Documented knowledge and use of Microsoft Office Suites The Posting Will Close At 11:59 P.M. The Night Before The End Date. This an Anticipated Vacancy. State Benefits Information: The State of North Carolina offers a comprehensive benefits package including: Health Insurance options Retirement Plans NCFlex Supplemental Benefits Paid Vacation, Sick, and Community Service Leave Paid Parental Leave Visit the State Benefits website for additional information.

Note to Current State Employees :