Executive Assistant

Position Overview United Health Services (UHS) is seeking an experienced Executive Assistant to provide comprehensive administrative and technical support to the Vice President of Clinical Services. Reporting directly to the VP, this role plays a critical part in supporting the leadership and operations of the Clinical Services division. The Executive Assistant is responsible for managing a wide range of complex, highly confidential administrative tasks and ensuring efficient day-to-day operations.

The ideal candidate is proactive, detail-oriented, and able to work independently while effectively managing executive communications. This individual will demonstrate professionalism, sound judgment, and discretion, along with strong written, verbal, and interpersonal communication skills. Proficiency in budget coordination and the Microsoft Office Suite is essential. A commitment to operational excellence, integrity, and collaboration across the organization is key, as well as the ability to consistently reflect and support UHS Core Values.

Primary Department, Division, or Unit: Surgical Services Administration, UHS Hospitals Primary Work Shift: Day Regular Scheduled Weekly Hours: 40 Compensation Range: $27.80 - $41.69 per hour, depending on experience ----- Job Responsibilities Manage executive-level communications, ensuring timely and professional responses Coordinate and maintain complex executive calendars, scheduling meetings and appointments Process and track expenses, invoices, and related financial documentation Control office access, screen incoming calls, and prioritize requests and issues Prepare meeting agendas, materials, and detailed minutes as needed Draft routine correspondence, reports, and responses to information requests Arrange travel logistics, including transportation and accommodations for leadership Minimum Required Associate’s degree in Administrative Support or a related field with a minimum of three (3) years of executive-level administrative experience; or Five (5) years of experience providing administrative support to senior leadership; or Bachelor’s degree in a related field (e.g., Healthcare Administration, Communications) Preferred: Notary Public certification Prior experience in a hospital or healthcare setting Experience supporting executive-level leadership in an administrative capacity Notary Public ----- Why You’ll Love Working at UHS At United Health Services (UHS), we believe every connection—to patients, to purpose, to each other—makes a difference.

That’s why we’re intentional about supporting our team in ways that go beyond the job. Whether through meaningful benefits, personal growth, or fun along the way, we’re here to help you thrive in work and life. A Culture of Connection – We support each other like family and create space for every voice to be heard. Engagement Councils, peer recognition, and initiatives like Walk in my Shoes for senior leaders are just a few ways we foster belonging and collaboration.

Outside of work, we stay connected through team events like trivia, trunk-or-treat, volunteer days, our staff choir, or seasonal celebrations. Comprehensive Benefits for Life & Family – We offer medical, dental, and vision coverage starting the first of the month after hire for employees working 24+ hours/week. With flexible plan options and coverage tiers, you can choose what fits your life best.

Additional perks include discounted childcare through Bright Horizons and voluntary benefits like pet insurance, legal services, and identity theft protection. ​ Well-Being & Financial Security – From day one, PTO starts accruing so you can take time to recharge. We support your long-term wellness with a 403(b) retirement plan and company match, flexible spending accounts, access to financial advisors, and up to $400/year in wellness rewards.

When life gets tough, we’re here with 24/7 EAP counseling, virtual mental health support, a food pantry, PTO donation program, and prof