IT Asset Coordinator III (Senior Software Asset Manager)

As an equal opportunity employer, we are looking to build a diverse workforce that reflects the diversity of our clients and the customers we serve. Learn more about working for WCB at   Careers - WCB Alberta Job Title: IT Asset Coordinator III (Senior Software Asset Manager) Job Type: Permanent / Full time Job Location: Edmonton, Alberta IT Asset Coordinator III (Senior Software Asset Manager) Business Technology Services Edmonton, Calgary Alberta Permanent – Full-Time People are at the heart of everything we do.

If you value service, care, excellence, trust and fairness, you’ll fit right in. You'll play an important role in making a difference that creates a safer, healthier and stronger Alberta by putting people first. We work together every day to help minimize the impact of workplace injuries and illnesses on Alberta workers and employers. As the independent operator and administrator of the province’s Workers’ Compensation Act , WCB-Alberta provides protection for over two million workers and nearly 200,000 Alberta employers.

Our employees are inspired to make a positive impact on the lives of injured workers and businesses throughout the province. How you’ll make a difference:   This role holds primary accountability for ensuring WCB maintains full legal compliance in its use of all software assets. Beyond compliance, this role is foundational in creating transparent, data‑driven visibility into the true cost of the company’s software estate, enabling executive leaders to make informed and strategically aligned technology investment decisions.

As part of the IT Asset Management function within Business Technology Services, the position upholds established processes, maintains accurate asset records, and supports adherence to all internal policies and external regulatory requirements. Your responsibilities: Provide leadership and oversight for major Software Asset Management (SAM) initiatives, including audits, true‑ups, renewals, and remediation projects.

Facilitate and support the development or refinement of Asset Management & Compliance processes. Lead Software Asset Management‑related components of enterprise initiatives or projects as the subject matter expert. Research emerging software concepts and share the insights to inform policy, process, and technology decisions. Provide regular dashboard reports and executive summaries on software asset status, compliance risks, and value optimization to IT leadership.

Compile, prioritize, schedule, and execute annual software reconciliations and renewals for complex software products, ensuring WCB complies with all usage, deployments rights and contractual obligations. Produce detailed and summary audit reports for completed software reconciliations to maintain readiness for external manufacturer audits. Facilitate and track remediation of non-compliant software findings.

Conduct regular audits of prohibited software and coordinate removal actions. Serve as the primary subject matter expert for external software audits, leading all phases of the audit process, coordinating with vendors and internal teams, and ensuring accurate data and timely resolution. Interpret complex software usage data, entitlements, and licensing terms to support informed decision‑making, resolve compliance issues, and optimize the organization’s licensing position.

Manage licensing and subscription models for cloud platforms (e.g., Azure, etc.) and AI solutions (e.g., Microsoft Copilot, AI analytics tools, etc.). Collaborate with teams to optimize SaaS and cloud subscription costs and usage. Optimize software licensing spend across perpetual, subscription, cloud, and SaaS models by aligning entitlements with actual usage, harvesting licenses and enabling scalable deployment across environments.

Identify cost-savings opportunities during reconciliations to maximize value for WCB’s software investments. Review governing agreements to confirm requirements, use rights, and limitations; com