Philanthropy Associate (Foundation)

Job Category: Foundation Hospital Location: Newmarket ON Job Type: Permanent, Full time Number of Positions: 1 Minimum - Maximum Hourly Rate: $26.15 - $33.08 Why Join Our Team? A people-first workplace environment that prioritizes belonging, wellness, and psychological safety. Hybrid, virtual, and in-person working environment (where applicable). Progressive health and dental benefit plans. HOOPP pension plan with employer and employee premium sharing.

Enhanced wellness initiatives, including virtual fitness classes and on-site gym memberships. If you are ready to embrace this exciting challenge and contribute to the success of Southlake Health, we encourage you to apply and be part of our dedicated team, making a difference in the lives of our employees and the community we serve! The Philanthropy Associate provides essential administrative, operational, and donor-relations support to the CEO, Chief Development Officer, and Major Gifts & Campaigns Team.

This role ensures the smooth functioning of major gift fundraising activities by preparing for donor meetings, creating and coordinating materials, managing donor portfolio activity, and supporting data integrity within Blackbaud Raiser's Edge. The ideal candidate is detail-oriented, proactive, collaborative, donor centered and mission driven. Team The Major Gifts & Campaigns Team plays a critical role in cultivating and building relationships to drive sustainable growth from donors and prospects at $5K+ to enable the Foundation to meet granting commitments to Southlake Health to deliver leading edge care close to home.

ACCOUNTABILITIES & ACTIVITIES Donor Portfolio Support for Senior Fundraisers Coordinate donor and prospect meetings, including scheduling, logistics, room/virtual setup, and confirmation communications Prepare calls booked, meeting briefs, agendas, backgrounders and call reports Coordinate meeting materials including proposals and presentations Track meeting outcome, deliverables and next steps to ensure timely follow up activities Assist with drafting donor research, correspondence, letters, emails, proposals, acknowledgements, and stewardship materials Ensure timely and professional responses to donor inquiries and requests Coordinate donor benevolence activities undefined   Donor Pipeline & CRM Management Enter and maintain accurate donor and prospect information in the CRM (i.e.

Blackbaud Raiser's Edge), including actions, proposals, contact reports, and relationship data Track moves management activity for CEO and CDO, ensuring timely documentation of donor/prospect interactions Provide operational support to Campaign Lead for donor pipeline meetings Ensure data is clean, consistent, and aligned with Foundation moves-management practices Generate donor lists, reports and queries to support fundraising planning and performance tracking undefined Administrative & Operational Support Support Campaign Lead in coordinating projects and donor engagement activities in collaboration with Executive Administrator, Major Gifts In collaboration with Donor Experience Portfolio, assist with planning for donor events, tours, and small-group meetings as required Help maintain internal systems, procedures, and documentation related to donor engagement Foundation Team Work as a team player actively promoting a positive and professional work environment and culture Conduct role with integrity and respect and with a focus on demonstrating the Foundation’s values Act as an ambassador throughout the community, positively representing the Hospital and the Foundation Maintain donor and Foundation confidentiality and privacy at all times Demonstrate a commitment to exceptional donor experience Abide by the Occupational Health and Safety Act, and work in a manner that is safe, reporting incidents immediately to direct supervisor Adhere to the policies and procedures of Southlake Health and Southlake Health Foundation Perform other duties as assigned in