Temporary Administrative Assistant - CNS Dean's Office - Undergraduate Education - (UTEMPS)

Job Posting Title: Temporary Administrative Assistant - CNS Dean's Office - Undergraduate Education - (UTEMPS) ---- Hiring Department: UTemp Pool ---- Position Open To: All Applicants ---- Weekly Scheduled Hours: 40 ---- FLSA Status: Non-Exempt from FLSA ---- Earliest Start Date: Immediately ---- Position Duration: Expected to Continue Until Jan 15, 2027 ---- Location: UT MAIN CAMPUS ---- Job Details: General Notes Temporary assignments may be filled at any time; only competitive applicants selected will be contacted and provided with instructions on the continued application process.

Please no phone calls or emails. The projected end date for this temporary assignment is January 15, 2027. Purpose  This position provides transactional and administrative support -- including purchasing, ProCard and voucher processing, reimbursements, scheduling, room reservations, and day-to-day office logistics -- for the College of Natural Sciences area for Experiential & Career Learning.

The position will sit on an administrative team of three people to support multiple large academic programs and initiatives led by staff and faculty. Responsibilities On a daily basis, this position will process purchasing and ProCard transactions, process payment vouchers in DEFINE, and manage credit card payment deposits/receipts. The role also handles reimbursements, manages scheduling and room reservations, supports on-campus interview logistics for the Career Services office, and provides calendaring support for the Senior Director, as well as occasionally providing event support throughout the semester.

Additional responsibilities include day-to-day office logistics for Painter Hall, including supplies, keys, and shipping/receiving. This position will function as part of an administrative team to support all the constituents of the Experiential & Career Learning offices for their various business needs for student-facing activities. Required Qualifications High school graduation or GED. Three years of administrativel experience.

Experience with the Microsoft Office Suite, specifically Outlook and Excel. Preferred Qualifications Bachelor's Degree. Experience with and knowledge of UT policies, procedures, and systems including DEFINE and SmartSheets. Previous experience with UT accounting, purchasing, travel, and vouchering. Experience working in an institution of higher education; demonstrated ability to interact professionally with different stakeholders.

Hourly Rate $20.00 Working Conditions Attire: Business casual Standard Office Environment, Repetitive use of keyboard at a workstation Work Shift Hours per week - 40 Work hours are from 8 to 5 Expected around business hours, but some flexibility around exact start/end times. Potential to work 1 day remotely. Required Materials Resume/CV 3 work references with their contact information; at least one reference should be from a supervisor Important   for applicants who are NOT current university employees or contingent workers:  You will be prompted to submit your resume the first time you apply, then you will be provided an option to upload a new Resume for subsequent applications.

Any additional Required Materials (letter of interest, references, etc.) will be uploaded in the Application Questions section; you will be able to multi-select additional files. Before submitting your online job application, ensure that ALL Required Materials have been uploaded. Once your job application has been submitted, you cannot make changes. Important for Current university employees and contingent workers:  As a current university employee or contingent worker, you MUST apply within Workday by searching for Find UT Jobs.

If you are a current University employee, log-in to Workday, navigate to your Worker Profile, click the Career link in the left hand navigation menu and then update the sections in your Professional Profile before you apply. This information will be pulled in to your application. The a