Administrative Services Specialist - (Customer Assistance Programs)

Primary Purpose Manages complex administrative workflows and consolidates information to produce reliable reports, minutes, and documentation. Acts as a liaison among stakeholders to resolve routine issues, strengthen information flow, and support timely decisions. Duties and Responsibilities Assists in compiling data for reports, ensuring accuracy and timely submission; formats and proofreads reports for grammatical and typographical errors.

Relays communications (e.g. phone calls, e-mails), assists visitors, and maintains a log of incoming communications and visitors. Maintains and organizes physical and electronic records. Assists in booking travel arrangements and accommodations; prepares travel itineraries and ensures all travel documents are complete. Tracks and records basic expenses and budget entries; assists in reconciling expense reports with budget allocations.

Assists in the setup and preparation of meeting rooms; distributes meeting agendas and take notes during meetings. Performs other duties as assigned.