Job at a glance
Company Overview: A healthcare-focused investment firm with approximately $4 billion in assets under management is seeking an Administrative Assistant to support their New York office. The firm specializes in healthcare royalty investments and maintains a collaborative, team-oriented culture. Job Responsibilities: Serve as the first point of contact, greeting and welcoming guests, investors, and vendors with professionalism Manage conference room scheduling, guest seating, and overall office presentation Maintain a clean, organized, and fully stocked office environment Handle incoming calls, mail, and deliveries Provide administrative support across teams including operations, accounting, and compliance Assist with calendar management, scheduling, and travel coordination as needed Support internal coordination across a collaborative administrative team Coordinate daily lunch orders and catering requests Order and manage office supplies, ensuring inventory is consistently maintained Assist with ad hoc operational tasks and special projects Qualifications: Strong interpersonal skills Attention to detail Ability to manage multiple responsibilities in a fast-paced financial services environment Compensation: Pay Rate: $38 - $42/hr, DOE