Job at a glance
Short Description: Senior administrative and project support to CTO, and Office of the Chief Technology Executive Team Complete Description: Able to support project functions, including data entry, plan tracking, and basic task assignments. Under supervision of the CTO or other Deputy CTOs, oversees and manages office procedures and other tasks as assigned by the CTO and Executive Team. Behavior Characteristics: Organized and efficient Coordinator, able to prioritize IT projects in fast paced environment.
Personable, people oriented, able to multitask and prioritize tasks. Able to work well either alone or as part of a team. Effective communicator. Skills: Exp. in analyzing, prioritizing & distributing incoming memos, docs Required 8 Years 2 - Proficient Exp. in open, sort, & distribute incoming correspondence, inc. fax & email Highly desired 3 Years 1 - Basic Exp. in preparing responses to correspondence containing routine inquiries Required 5 Years 2 - Proficient Exp.
in setting up agendas & arrange for committee, board, and other mtgs Required 5 Years 3 - Expert Coordinate travel arrangements for CTO and executive team Highly desired 3 Years 2 - Proficient Exp. in research, compile data & prepare papers for review/use by proj. mgr Required 5 Years 2 - Proficient Exp. in compiling, transcribing, and distributing minutes of meetings Required 5 Years 3 - Expert Exp coordinating & direct all office services (records, budget prep, etc.) Required 5 Years 3 - Expert Exp.
in meeting with individuals, groups, others on behalf of proj. manager Required 5 Years 3 - Expert Exp. in management and updating executives' schedules Required 8 Years 3 - Expert Prepare invoices, reports, memos, letters, financial statements & other doc Highly desired 8 Years 2 - Proficient Set up & oversee Project policies and procedures for office &/or program Highly desired 4 Years 2 - Proficient Exp reviewing practices & procedures to improve workflow/reporting/expenses Highly desired 4 Years 2 - Proficient Microsoft Office skills – Word, Excel, Access, PowerPoint Required 4 Years 3 - Expert Support staff in project based work (special assignments, etc) Required 3 Years 2 - Proficient