Bookkeeper/Office Administrator - laval

About Myriad Group ConsultantsMyriad Group Consultants (MGC) is a Québec-based group benefits firm dedicated to helping Canadian small and medium-sized businesses retain and support their employees by simplifying and optimizing group benefits. Our approach is built on transparency, responsiveness, personal care, and unparalleled customer service. We build long-term partnerships rooted in trust, dependability, and genuine human connection.About the RoleWe are seeking an experienced Bookkeeper & Office Administrator to oversee our financial administration, payroll, compliance requirements, and day-to-day office operations.

This is a key position within the organization that requires a highly organized, detail-oriented professional who can manage multiple responsibilities while maintaining accuracy, efficiency, and confidentiality.Key ResponsibilitiesDaily DutiesProcess and pay vendor bills and invoices.Manage incoming mail and coordinate courier services.Order, receive, and maintain kitchen supplies.Order, receive, and maintain office supplies and equipment.Ensure the office is clean, organized, fully stocked, and operating efficiently.Weekly DutiesPerform revenue reconciliations.Download and review revenue statements.Reconcile revenue reports using Excel.Prepare commission statements as required.Bi-Weekly DutiesReview and process payroll.Ensure source deductions (DAS) are accurate, filed, and remitted on time.Monthly DutiesDownload and reconcile bank statements.Maintain organized electronic records and ensure all invoices are properly filed in OneDrive.Download and reconcile credit card statements.Prepare, distribute, and file rent invoices.Initiate rent collection debits.Process corporate income tax installment payments.Prepare month-end financial reports and summaries for management review.Quarterly DutiesPrepare, file, and remit GST/QST returns.Prepare GST/QST reports for shareholders and provide payment summaries.Annual DutiesPrepare and submit CNESST reports.Prepare and submit source deduction reports.Coordinate AMF, FSRA, and E&O insurance renewals.Complete and file Corporations Canada annual returns.Update and maintain records with the Registraire des entreprises.Coordinate year-end documentation and provide required records to external accountants.Review and maintain compliance with Bill 25 requirements and related policies.Additional ResponsibilitiesCoordinate office phone services and account updates.Communicate with building management and service providers.Maintain employee records, including payroll, absences, and vacation tracking.Coordinate recruitment-related administration with external recruiters.Support management with administrative projects and operational initiatives as required.Required QualificationsMinimum 5 years of bookkeeping and office administration experience.Strong understanding of accounting principles and financial recordkeeping.Experience processing payroll and managing payroll-related compliance.Knowledge of GST/QST, source deductions, and government remittances.Experience managing multiple corporate accounts and reporting requirements.Excellent written and verbal communication skills.Strong organizational and time-management abilities.Ability to work independently and manage competing priorities.Technical RequirementsExpert knowledge and hands-on experience with:Microsoft Excel (advanced formulas, reconciliations, reporting, and spreadsheet management)QuickBooksPayroll processing and administrationPreferred Traits & CharacteristicsThe ideal candidate will be:Exceptionally detail-oriented and committed to accuracy.Highly organized with the ability to manage multiple deadlines simultaneously.Trustworthy and discreet when handling confidential financial and employee information.Proactive and self-motivated, taking initiative without constant supervision.Reliable and dependable, with excellent follow-through.Resourceful and solution-oriented, able to identify issues and implement practical solut