Job at a glance
Position : Executive Assistant - Accra, Ghana BioForma, a growing pharmaceutical company, is seeking a highly organized, proactive, and detail-oriented Executive Assistant to provide strategic and operational support to a senior executive. This role requires a capable professional who can coordinate seamlessly between teams in Ghana and abroad, ensuring efficient communication, smooth day-to-day operations, and timely project execution.
The ideal candidate will combine administrative excellence with strong business acumen—someone who can think strategically, conduct research, identify business opportunities, and support ongoing business development efforts. Responsibilities : Executive & Administrative Support Manage calendars, coordinate appointments, and schedule meetings. Organize weekly check-ins with the executive and follow up on action items Draft, proofread, and prepare correspondence, memos, and reports.
Maintain organized digital and physical filing systems. Handle sensitive information with the highest level of discretion and professionalism. Prepare presentations, reports, and briefing documents for internal and external meetings. Assist in preparing documentation for product registration, compliance, and regulatory submissions as needed. Perform ad hoc task as needed Operational Coordination Serve as a liaison between the executives, BioForma team members, and external stakeholders.
Represent the executives in meetings and follow up on assigned deliverables. Coordinate travel logistics and itineraries. Support administrative and regulatory processes to ensure documentation is accurate and up to date. Attend key meetings in Ghana when required, particularly during executive visits, and help maintain relationships with key partners. Assist in vendor and supplier coordination, ensuring proper documentation, contracts, and timely communication.
Project Management & Process Improvement Track multiple workstreams and ensure all projects progress according to plan. Anticipate needs, identify potential issues, and propose practical solutions. Implement and refine systems to improve operational efficiency. Assist in financial tracking, budgeting, and preparation of compliance documentation. Develop and maintain project trackers for product development, regulatory milestones, and partnership activities.
Business Development & Research Conduct market and industry research to support strategic initiatives. Identify and evaluate potential business partnerships, distributors, and collaborators. Support proposal writing, partnership outreach, and the preparation of pitch materials. Track business opportunities, investor leads, and partnership correspondence. Stay informed on regulatory updates, pharmaceutical trends, and funding opportunities relevant to BioForma’s growth.
Required profile for job ad : Executive Assistant - Accra, Ghana Qualifications & Experience: Bachelor’s degree or Diploma in Business Administration, Management, Communications, or a related field preferred. Minimum 3 years of experience in executive or administrative support, project coordination, or operations management. Excellent written and verbal communication skills. Strong organizational and multitasking abilities with exceptional attention to detail.
Proven discretion, integrity, and sound judgment in handling confidential matters. Ability to work independently, anticipate needs, and take initiative. Proficiency with Microsoft Office Suite and digital collaboration tools (e.g., Google Workspace). Experience working across international or multicultural environments is an advantage. Experience in the pharmaceutical, health, or wellness sector will be a strong advantage.
What We’re Looking For: A dependable and trustworthy professional who can act as the executive's right hand, both in and out of Ghana. A calm, solutions-oriented individual who can manage multiple priorities effectively. A self-starter who can operate with ambiguity and limited supervision A details-oriented professional who values efficiency, confidentiality, and clear communication. Working Arrangement & Next Steps: This is a part-time, hybrid position (approximately 20 hours per week), with an initial three-month contract to assess fit and performance.
The successful candidate may transition into a full-time role in 2026. Job criteria for job ad : Executive Assistant - Accra, Ghana Job category : Health and social professions - R&D, project management - Secretarial work, assistantship Industries : Health, pharmacy, hospitals, medical equipment - Pharmaceutical industry Employment type : Fixed-term contract - Part-time work Region : Greater Accra City : Accra, Ghana Remote work : Hybrid Experience level : 2 to 5 years Educational level : College - HND - Bachelor - Master - Doctorate Spoken language : english > fluent Number of Position(s) : 1 Team management : No MICROSOFT Business Development Administration Assistantship Writing Documentation Support Health Be cautious!
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