Executive Assistant (EA to the CEO) VC Fund (Remote – PST Hours) (Remote)
Job at a glance
About the Role: EA- PST Hours- (9:00 PM- 5:00 AM IST) -Remote We are seeking a highly experienced, proactive, and exceptionally organized Executive Assistant to support executive leadership team based in US. This role goes far beyond basic administrative tasks — we’re looking for someone who can own core EA responsibilities while also taking initiative on projects, operations, and executive-level priorities .
This is a remote position with non-traditional hours. You must be comfortable working late nights and early mornings (IST), in alignment with Pacific Time (PST). You’ll be a critical partner in keeping the executive team focused, informed, and operating at peak efficiency. Key Responsibilities: Manage complex and dynamic calendars across multiple time zones Organize and coordinate high-stakes meetings, calls, and international travel Prioritize and manage a high volume of emails; act as the primary gatekeeper Take full ownership of administrative workflows and executive task tracking Proactively flag and resolve scheduling conflicts or urgent priorities Own select operational or strategic projects from start to finish Track and follow up on key deliverables, deadlines, and ongoing initiatives Prepare briefing documents, meeting agendas, notes, and action items Maintain confidentiality with the highest level of professionalism Support with personal or ad hoc tasks as required What We’re Looking For: Demonstrated ability to go beyond admin support and take initiative on broader priorities Exceptional organizational, communication, and problem-solving skills Mastery of tools such as Google Workspace, Slack, Zoom, Notion, and project tracking platforms Resourceful, reliable, and calm under pressure Highly flexible and responsive, especially during late PST hours (up to 5:00 AM IST) Able to work independently in a remote setup while staying tightly aligned with the team Discreet and trustworthy when handling sensitive information Why This Role?
Work directly with high-impact leadership at a fast-moving California-based company Fully remote setup – flexibility to work from anywhere High-ownership role with the opportunity to contribute beyond the traditional EA scope Join a collaborative, high-trust environment where your contribution truly matters Long-term opportunity with potential for growth into broader strategic roles