Executive Assistant - Operations

ARTIFEX HR is recruiting a Female Executive Assistant - Operations for one of their hospital clients ROLE MISSION (WHY THE POSITION EXISTS)  Responsible for managing the MD’s calendar, prepares any notes for the meetings, fixes appointments with visitors, internal staff, etc.  Prioritizes and follows up on concerns addressed to the MD, including those marked sensitive or confidential nature. Follows course of action as recommended by MD.

 Drafting acknowledgement letters, personal correspondence, and other tasks that facilitate the MDs ability to perform his/her duties  Making transport and travel arrangements and preparing expense reports for the MD  Coordinates internally with internal departments and acts as a point of contact between internal and external employees, vendors, external clients and guests  Arranging minutes of meetings, conferences, Board meetings  Filing all important documents, correspondence for the MD’s office  Responsible for regular monthly reports as required by the Management  Coordinates with external organizations, as required AREAS OF RESPONSIBILITY Administrative Responsibilities: - Responsible for calendar management, scheduling appointments and meetings - Making transport and travel arrangements for the MD - Be the point of contact to answers queries and providing information related to the MD’s office - Develop presentations as required by the MD - Handles all correspondence for the MD’s office and prepare responses and filing all important documents - Manage information flow in a timely and accurate manner - Delegating tasks assigned by MD to staff and follow up of status of all tasks assigned - Collating MIS from all departments on a timely basis - Handle confidential information in a sensitive manner JOB SPECIFICATIONS Education:  Bachelor of Commerce / Arts  MBA (Optional) Job Related Experience:  6-8 years of work experience in administration with minimum 3 experience as a Executive Assistant to a Management role  Excellent computer proficiency required Business Understanding:  Hospital Management Others:  Excellent English Communication (Written and Verbal)  Excellent Presentation Skills