Executive Assistant to the CEO

We are seeking a polished, proactive, and highly organized Executive Assistant to the CEO for a global industry leader headquartered in downtown Chicago. This is an exciting opportunity to support a highly visible CEO within a fast-paced, global organization. The Executive Assistant will serve as a trusted business partner, managing a complex calendar, coordinating extensive global travel, supporting board activities, and ensuring the CEO can operate efficiently in a constantly evolving environment.

Key Responsibilities: - Provide high-level administrative support to the CEO, serving as a trusted and highly confidential partner - Manage a complex and ever-changing executive calendar, including internal and external meetings across multiple time zones - Coordinate extensive domestic and international travel, including flights, hotels, ground transportation, visas, itineraries, and private jet arrangements - Proactively manage travel logistics and troubleshoot last-minute changes, cancellations, and scheduling conflicts - Partner closely with the CEO's spouse on scheduling, travel planning, and personal logistics when needed - Coordinate meetings involving executive leadership, board members, private equity partners, investors, and external stakeholders - Prepare meeting materials, presentations, agendas, and executive communications - Support quarterly board meetings, board dinners, and annual company-wide leadership events - Manage expense reports, receipt reconciliation, and travel-related documentation - Collaborate closely with other Executive Assistants and provide backup support as needed - Anticipate executive needs and proactively address challenges before they arise - Support special projects and strategic initiatives as assigned - Handle highly sensitive business information with discretion, sound judgment, and professionalism Qualifications: - 5+ years of Executive Assistant experience supporting CEOs, or C-suite executives - Demonstrated experience managing complex executive calendars and extensive travel arrangements - Experience interacting with Boards of Directors, investors, sponsors, or executive stakeholders preferred - Proven ability to thrive in a fast-paced environment with frequent changes and competing priorities - Exceptional organizational, problem-solving, and multitasking skills - Strong written and verbal communication skills with a polished executive presence - High level of confidentiality, professionalism, and discretion - Advanced Microsoft Office skills including Outlook, PowerPoint, Word, and Excel - Comfortable utilizing and learning new technologies, including AI tools such as Microsoft Copilot - Natural relationship builder with a proactive, responsive, and solutions-oriented mindset Role Details: - Location: Downtown Chicago - Working Model: Onsite - Salary: $120,000 - $140,000 annually - Bonus: Eligible to earn a 5% annual bonus - Benefits: Comprehensive benefits package available upon hire: Medical, dental, and vision insurance - After-Hours Availability: Approximately 15% as needed to support executive travel and urgent scheduling matters If you are interested in learning more and align with the qualifications, apply today!

Jessica Black Recruiter, LaSalle Network #LI-JB1