Executive Assistant

I am supporting my client who are looking to recruit an experienced and professional Executive Assistant to support the Chief Executive Officer in a fast-paced and scaling business. This critical role will provide executive-level support, ensuring the smooth running of all aspects of the CEO's schedule, communications, and business priorities.The successful candidate will be proactive, resourceful, and deal confidently with internal stakeholders and C-suite executives.Key Responsibilities:Acting as the first point of contact for all CEO communications and managing the CEO's complex diary, prioritising appointments and meeting requestsCoordinating all aspects of domestic and international travel, accommodation, visa requirements, and event logistics for the CEO and Executive TeamPreparation of the CEO's expenses and mileage claims in line with company policyApproval of recruitment requisitions, purchase orders, and expense submissions from CEO's direct reports; flag and reject any items not in line with policy or VAT complianceMonitoring and managing holiday requests and balances for CEO's direct reportsDrafting professional communications and emails on behalf of the CEO as requiredCollating and submitting weekly reports and supporting with the preparation of Board materialsRecording and distributing minutes for Board and Executive meetings; attending meetings in-person when necessary, including overnight staysCoordinating executive offsite meetings, conferences, and away days, including accommodation, travel, and venue bookingsMaintaining systems for booking desks, rooms, and shared resources across the organisationSupporting ad hoc personal and professional tasks for the CEO with discretion and efficiencyRepresenting the CEO professionally at internal and external meetings, occasionally accompanying them within the UKResponsible for line-managing the Office CoordinatorThis is an ideal role for someone who demonstrates the following attributes:Confident and professional communicator with excellent interpersonal skillsHighly organised with strong attention to detail and a proactive mindsetDiscreet and trustworthy, capable of handling confidential matters with integrityStrong decision-making ability and capable of working independentlyTech-savvy, with competence in Microsoft Office, travel booking systems, and diary management toolsFlexible and adaptable with a calm, solutions-focused approach to challengesIf you feel this role aligns with the experience that you have please send your CV for immediate consideration.