FINANCE MANAGER

FINANCE MANAGER Position Description — 2026 ORGANIZATIONAL OVERVIEW Market Umbrella is a 30-year-old community nonprofit that operates the Crescent City Farmers Markets (CCFM), provides community education related to nutrition and healthy eating, and offers a robust array of food access programs. Our work supports Southeast Louisiana foodways and culture, serves as a small business incubator and supporter of the local economy, and provides food access programs to help all New Orleanians have greater access to fresh, local foods.

We envision: A thriving, equitable, and sustainable food system that supports all community members, including those who bring local, nutritious food to market. Our Mission: To cultivate the power of farmers markets to drive economic and community health in the region. Market Umbrella is an equal opportunity employer committed to building a diverse team that reflects the communities we serve. We strongly encourage applications from individuals with lived experience in food insecurity, BIPOC candidates, and New Orleans community members.

POSITION SUMMARY The Finance Manager is responsible for day-to-day financial operations that support Market Umbrella's mission, programs, and grant compliance requirements. This role manages core accounting workflows including payroll processing support, benefits administration coordination, accounts payable and receivable, monthly close activities, reconciliations, allocations by employee and grant, and documentation needed for financial reporting and audit readiness.

The Finance Manager works closely with organizational leadership, program staff, and external vendors (e.g., payroll provider, benefits broker, auditors), ensuring accuracy, timeliness, and consistent internal controls. This role requires strong attention to detail, sound judgment, and a high degree of confidentiality. DUTIES AND RESPONSIBILITIES 1. Payroll Administration & Allocations (20%) • Process payroll-related changes including onboarding/offboarding updates, pay changes, and other employee payroll adjustments in accordance with established procedures and deadlines.

• Maintain accurate benefit withholdings and payroll deductions. • Upload required payroll reports and documentation to Basecamp (or designated shared system). • Maintain salary allocations by employee and by grant. • Maintain benefits and tax allocations by employee and by grant. • Prepare and record payroll journal entries each pay period. • Monitor payroll timelines/cutoffs and communicate proactively when approvals, documentation, or corrections are needed to avoid delays.

2. Benefits Administration Coordination (10%) • Coordinate benefits enrollment changes for eligible employees (new hires, qualifying events, terminations) and ensure accurate payroll deductions. • Support employees with benefits questions by providing plan information, directing employees to carrier resources, and coordinating with broker/provider as needed. • Maintain organized benefits documentation and ensure consistency between benefit elections and payroll records.

3. Accounts Receivable (A/R) (8%) • Generate invoices as needed and upon request. • Review and code incoming deposits. • Monitor A/R aging and follow up on outstanding receivables as appropriate. 4. Accounts Payable (A/P) (10%) • Process vendor invoices and payment requests; ensure approvals and required documentation are obtained. • Code expenses accurately to the appropriate account, program, and grant.

• Maintain organized A/P files (invoices, receipts, approvals) in an audit-ready format. • Track outstanding A/P items and communicate with staff regarding missing documentation or approvals. 5. Monthly Close & Reconciliations (12%) • Reconcile accounts monthly in accordance with the organization's close schedule. • Record accruals, prepaid expenses, and deferred revenue entries as needed. • Close accounting periods and ensure supporting documentation is complete and properly filed.

• Perform indirect reallocations from general funds to appropriate grants (as applicable). 6. Grant Tracking & Compliance Support (10%) • Track and document grant-related expenses and allocations to support reporting and reimbursement requirements. • Provide grant finance summaries and supporting schedules as needed for program staff, leadership, and funders. • Support grant budget monitoring and ensure expenses align with grant restrictions and documentation standards.

7. Financial Reporting & Audit Support (10%) • Support preparation of routine internal financial reports for leadership review. • Maintain supporting schedules and documentation for audits and funder reporting. • Coordinate with external auditors and vendors as needed to fulfill requests and ensure audit readiness. • Support internal controls and documentation practices that reduce risk and ensure consistency.

8. Vendor Management & Business Administration (8%) • Maintain working relationships with finance-related vendors (payroll provider, benefits broker, accounting support, etc.). • Support annual insurance renewals by compiling requested information and maintaining current policy documentation. • Support business administration tasks such as sales tax filings or occupational license renewals (as assigned).

9. Market/Program Finance Administration (5%) • Support tracking and reconciliation of market tokens or other program-based payment systems as needed. • Coordinate with program/market staff to ensure proper documentation and reconciliation of program-related funds. 10. Budget Support (5%) • Assist with budget development by compiling historical data, staffing costs, allocations, and relevant budget templates.

• Support budget-to-actual reporting and forecasting updates as requested. 11. Other Duties (2%) • Perform other duties as necessary and assigned. QUALIFICATIONS Required Experience & Skills • Minimum of three (3) years of progressively responsible finance/accounting experience (A/P, reconciliations, and reporting support). • Demonstrated experience supporting payroll workflows and deadlines. • Strong proficiency in Excel/Google Sheets and financial tracking systems.

• Excellent attention to detail, accuracy, and ability to manage multiple deadlines. • Strong judgment and ability to handle confidential payroll/benefits information with discretion. • Strong written and verbal communication skills and ability to follow up professionally to resolve discrepancies. Preferred Qualifications • Nonprofit and/or grant-funded accounting experience. • Experience with month-end close, journal entries, and allocating expenses across grants/programs.

• Experience supporting audit preparation and working with external auditors. • Familiarity with common nonprofit accounting platforms (e.g., QuickBooks or similar). PHYSICAL DEMANDS & WORK ENVIRONMENT ADA Notice Market Umbrella is committed to providing reasonable accommodations to qualified individuals with disabilities. The physical demands described below are representative of those that must be met to successfully perform the essential functions of this position.

Requests for accommodation should be directed to the Executive Director. The Finance Manager works primarily in an office setting, with occasional on-site support at markets or events. The following physical demands are required to perform the essential functions of this role: • Ability to sit for extended periods while performing computer-based and administrative tasks. • Sufficient vision and hearing to perform work tasks and communicate effectively in-person, virtually, and by phone.

• Sufficient manual dexterity to operate a computer, keyboard, phone, and related office equipment. • Ability to occasionally lift and carry materials (files, event/market supplies) up to 25 pounds when providing on-site support. • Ability to work some evenings and weekends as required during peak deadlines (audit, year-end, special events). PROFESSIONAL COMPETENCIES • Financial Stewardship: Manages financial processes and records with accuracy, consistency, and accountability.

• Attention to Detail: Maintains precision in data entry, reconciliations, and financial documentation. • Confidentiality & Discretion: Handles sensitive payroll, benefits, and financial information appropriately. • Sound Judgment: Applies careful, consistent judgment to financial decisions and internal controls. • Communication: Communicates clearly and professionally with staff, vendors, and auditors.

• Collaboration: Works effectively with leadership, program staff, and external partners. • Adaptability: Responds effectively to shifting deadlines, funder requirements, and organizational needs. • Mission Alignment: Demonstrates commitment to Market Umbrella's mission and community impact goals. EQUAL OPPORTUNITY STATEMENT Market Umbrella is committed to having a staff that represents the community we serve.

We encourage applicants who can help us build a truly inclusive culture to apply. Market Umbrella provides equal employment opportunities to all employees and applicants for employment without regard to race, ethnicity, religion, age, gender identity or expression, sexual orientation, disability, national origin, veteran status, or any other protected status under applicable law.