Job at a glance
Headstart...Admin....Temp Assigned Recruiter- Kristen Client Job Title: Legal Administrative Assistant Assignment is from 11/9/26-2/26/27 Hours: 9-5...35/week ( get an hour for lunch each day) Interview Process: likely 1 conversation Duration: 3+ month- could go t2p Background Check: AFHR standard Legal Administrative Assistant Contract: 3+ months On site- Edwardsville, IL Target pay range: $18-$22/hr Must Haves: 2+ years Legal Administrative Assistant experience Pluses: Defense experience Complex Litigation experience Asbestos Litigation experience Essential Duties and Responsibilities: Provide administrative and secretarial support to assigned attorneys/paralegals.
Format briefs, pleadings, and correspondence, producing Table of Contents, Table of Authorities and other legal documents. Prepare shells for attorneys in the preparation for all motions, discovery, and trial documents. File legal documents with state and federal courts (e-filing knowledge is a must). Regularly and accurately proofread all documents to ensure accuracy and completeness prior to distribution or filing.
Update and maintain client files in a timely manner. Maintain attorney and senior leadership calendars through Outlook, including scheduling appointments and arranging travel. Coordinate mediations, court appearances, conferences, speaking engagements, client events and leadership meetings. Prioritize and execute attorney assigned tasks quickly and accurately, while being organized and detail-oriented.
Review and ensure accuracy of vendor invoices; prepare accurate check requests and timely submit invoices for payment to client or accounting. Assist in the timely submission of conflict checks. Prepare for trial as needed by assisting paralegals and attorneys. Prepare agendas, presentation materials, proposals, correspondence, reports, and marketing materials. Handle confidential client, attorney, and firm information with a high degree of discretion.
Support client relations, sponsorships, and professional memberships. Assist with special projects, strategic initiatives and other operational priorities as assigned. #LI-KJ1 #AFHR