Project Administrator

The Project Administrator is directly responsible for: 1. Executive Administration • Provide administrative support to facilitate efficient project management and communication. • Coordinate project meetings, workshops and review sessions. • Prepare meeting agendas in consultation with the Project Manager. • Arrange meeting invitations, venues and meeting logistics. • Attend meetings and prepare accurate Meeting Minutes.

• Maintain and regularly update the Project Action Register. • Maintain the Project Decision Register. • Follow up outstanding action items and issue reminders as requested by the Construction Project team. • Assist in preparing reports, presentations and meeting materials. • Coordinate execution of documents requiring Company signatures. • Provide general administrative support to the Construction Project team.

• Maintain overall visibility of project performance and provide early warning of emerging issues. 2. Project Reporting Support • Support in preparation and administration of project reporting. • Consolidate reports received from appointed consultants for review by the Project Manager. • Assist in preparing Project Reports, executive summaries and presentation materials. • Maintain project reporting records and presentation archives.

• Ensure reporting information is consistent across project documentation. 3. Project Coordination Support • Support effective communication and information flow between the Company and appointed consultants. • Coordinate the distribution of project information to relevant stakeholders. • Assist the Construction Project team in monitoring consultant submissions and scheduled deliverables. • Follow up outstanding information requests on behalf of the Construction Project team.

• Coordinate review comments issued by the Company and monitor responses from appointed consultants. • Maintain consultant contact lists and project communication records. • Coordinate project workshops, design review sessions and operational meetings. • Assist with project logistics associated with site visits, inspections and management meetings. 4. Project Information Management • Maintain complete, accurate and organised Project Information on behalf of the Company.

• Maintain the Company’s electronic Project Filing System. • Ensure all project correspondence, reports, presentations, contracts, approvals, meeting minutes and other project records are properly filed on the Company’s server. • Maintain document version control and filing consistency in accordance with Company procedures. • Ensure all information received from appointed consultants is appropriately recorded and archived.

• Maintain an organised and auditable project filing structure. • Ensure all project information is readily retrievable when required by the Construction Project team or Company Management. • Coordinate collection and archiving of project close-out information provided by appointed consultants. • Regularly audit the Company’s project server to ensure project information remains complete, current and properly organised.

5. Other Duties • Perform other duties and responsibilities reasonably assigned by the Construction Project team consistent with the purpose and level of this position. • Maintain confidentiality of all Company and project information. • Contribute to the continuous improvement of project administration procedures and document management practices.