Senior Administrative Assistant (Bilingual Japanese/English)

Job Type: Full-time Minimum USD Salary: 80,000 Maximum USD Salary: 95,000 Location Type: On-site Job Description New York CityHybrid Salary: $80,000-$95,000 A prestigious, prominent organization seeks a highly organized and proactive bilingual Senior Administrative Assistant to support senior U.S. executives in a fast-paced, international business environment. The executives supported in this role are primarily English-speaking U.S.

executives. Approximately 95% of day-to-day communication is conducted in English, with Japanese used approximately 5% of the time for communication with Japan and Japanese-speaking stakeholders. This position is particularly well suited for candidates who have worked in high-coordination environments -such as executive support, event planning, project coordination, media/production, conference management, or other roles requiring precise scheduling and coordination among multiple stakeholders.

Responsibilities * Independently manage complex executive calendars, meetings, and frequently changing schedules. * Coordinate meetings involving multiple executives, departments, external parties, and international offices across multiple time zones. * Proactively identify scheduling conflicts, negotiate timing with multiple parties, and drive arrangements through completion. * Coordinate domestic and international business travel, including detailed itineraries and schedule changes.

* Prepare expense reports, correspondence, presentations, and other business documents. * Coordinate meetings, conferences, events, and other time-sensitive activities. * Communicate professionally and confidently with senior internal and external stakeholders. * Anticipate executive needs, follow up on outstanding items, and ensure that schedules and logistics remain on track. Requirements * 5+ years of executive assistant, senior administrative, event coordination, project coordination, production coordination, or comparable experience.

* Excellent professional English communication skills and business-level Japanese. * Demonstrated ability to coordinate complex schedules involving multiple stakeholders and competing priorities. * Strong organizational skills, sound judgment, and exceptional attention to detail. * Ability to work independently, anticipate problems, and adjust quickly to last-minute changes. * Comfortable working in a fast-paced, deadline-driven environment where timing and accuracy are critical.

* Proficiency in Microsoft Office, including Outlook, Word, Excel, and PowerPoint. Additional Information * Hybrid work schedule. * Candidates must live within a reasonable commuting distance of the New York City office. Benefits Good Benefits