Accounts, Administration, Operation Executive Full-time Occupation

Company Overview Wolfgang Violin Studio, founded in 2009 in Singapore, specializes in violin, piano, and cello education. The academy nurtures award-winning young musicians and expands innovative music programs with plans for international growth. https: //www.wolfgangviolin.com/copy-of-about-us Job Summary Join Wolfgang Violin Studio as a full-time Administrative and Accounts Executive to support financial operations and administrative functions, ensuring accurate reporting and efficient processes in a dynamic music education environment.

This is a 5.5-day work week position. Candidate must be able to work on both Saturday and Sunday. Responsibilities Maintain accurate financial records by performing bookkeeping and accounting tasks to ensure timely submission of reports for management review Process payroll, calculate CPF contributions, and manage quarterly GST submissions and income tax filings to ensure compliance with regulatory requirements Calculate monthly sales commissions, consolidate financial data, and update databases for precise financial tracking Generate financial reports as requested by management to support informed decision-making Utilize technology and software tools to improve work efficiency and streamline financial processes Manage work pass applications and maintain communications with the Ministry of Manpower (MOM) to ensure adherence to employment regulations Maintain fixed asset schedules, manage inventory codes, and reorder supplies to support uninterrupted operations Collaborate with customer service and operations teams to provide prompt and accurate responses to inquiries and oversee fee collection processes Review and propose relevant government grants periodically and manage the grant application process to secure funding opportunities Identify and pursue engagement opportunities with various government agencies to support business growth Perform additional duties as assigned by the Finance Manager or Management to support overall finance and administrative functions Assist in daily front desk operations to ensure a warm and welcoming experience for customers Develop and maintain strong relationships with customers by addressing queries, concerns, and feedback in a timely and professional manner Manage lesson schedules, bookings, and cancellations, ensuring accurate records Liaise with teachers, staff, and customers to ensure seamless communication and resolve any issues that may arise Accurately maintain student records, attendance, and payment information, generating reports as required Preferred competencies and qualifications Use Microsoft Office applications, especially Word and Excel, to support daily administrative and financial tasks Operate workplace technology and software such as EPOS, Metro, Favour, and Carbonate; knowledge of these tools is advantageous but not mandatory Apply familiarity with IFRS 116 accounting standard to enhance accounting accuracy and compliance Use Google Calendar and education management and CRM platform suites to support scheduling and communication Demonstrate a positive attitude, eagerness to learn, and strong work ethics to contribute effectively to the team Work professionally and resourcefully both independently and collaboratively with minimal supervision Manage multiple tasks efficiently using strong organizational and time management skills Communicate clearly within the organization and with external stakeholders in written and spoken English to support effective collaboration and reporting