Christmas Administrative Assistant (8692)
Job at a glance
JOB SUMMARY: Assists the Christmas Angel Tree and/or Kettle Coordinator at Corps or Area Command locations; assists in preparing records and reports regarding Christmas Angel Tree or Kettle activity. ESSENTIAL FUNCTIONS: Ensure all new hire paperwork for either Christmas program is complete and signed off by the Christmas Angel Tree or Kettle Coordinator. Enters payroll summary information weekly for seasonal employees, using the payroll software.
Maintains orderly Christmas files on all payroll information; obtains employee signatures on payroll summaries and assembles all documents for delivery to the DFW Area Command payroll department each pay period. Prepares and maintains accurate Christmas Angel Tree and/or Kettle statistics, records and reports regarding program activity for Corps and/or Area Command locations. Assists with social media inquiries and share report details for social media Assists with data entry if needed for Christmas Angel Tree or Kettle programs Works with all details of Special Care Applications for Angel Tree Program.
Assists in answering the telephone and responds calls, including answering questions and taking messages as instructed. Assists in preparing gifts for distribution, including sorting, labeling and organizing gifts. Keeps inventory of incoming donations reported from Angel Tree staff. Issues office supplies as requested, maintains general inventory of office supplies, and reports to supervisor when stocks of any standard supplies are running low.
Orders supplies and processes check requests for invoices. Stocks the refrigerator every night to ensure volunteers have cold water. Inventories snacks and orders replacements, as needed. Coordinates with Corps and/or Area Command Officers and Development department staff (if applicable) receiving lunches for staff during distribution. Assists with daily warehouse activity. Qualifications EDUCATION AND EXPERIENCE: High School or G.E.D.
and one-year experience working with the public. or any equivalent combination of training and experience which provides the required knowledge, skills, and abilities. LICENSES AND CERTIFICATIONS: Valid Driver ' s License Equal Opportunity Employer: Veterans