Event Sales Administrative Assistant

Description The Event Sales Administrative Assistant reports directly to the Event Sales Director and collaborates with the Event Sales Operations Manager performing a wide range of administrative duties to support the Events Department at Portside Pier. DUTIES AND RESPONSIBILITIES: Enters new inquiries into events system Enters event bookings into reservation system Answers phone efficiently and professionally and responds to voicemails Prints and prepares daily banquet event orders including updating and cutting menus Maintains and updates menu cards for reception events Creates host sheets with weekly events for the Portside Pier host stands Creates specialty and custom menus Assists in menu detailing guests’ event orders Organizes events office and banquet cabinet Orders and manages inventory of office supplies Assists in additional projects given by the Events Director and Management Team Assists in creating new systems and procedures to further organize the Events Department Requirements QUALIFICATIONS: Proficient in Microsoft applications Basic mathematics Highly organized and detail oriented Experience in a restaurant or events field preferred Experience with OpenTable and TripleSeat preferred Experience with Instagram and/or TikTok Experience with Canva Must be able to stand, walk, reach, bend, stoop, and wipe for extended periods of time Must be able to carry trays and supplies (up to 25 lbs.) AVAILABILITY: Part-time 3-5 days/week (15-25 hours/week) dependent on event schedule Compensation & Benefits: $20-23/hour dependent on experience Discounts on meals