Job at a glance
Role description Our dedicated Support team is looking for a Receptionist/Office Assistant, working 70% to 80% . We are looking for a bright, organised and motivated candidate, with excellent communication skills, attention to detail, and a real desire to be part of a dynamic international environment. Reporting to the HR Officer and working as part of a team, the receptionist will be the first point of contact for our guests and clients, as well as providing administrative support across the Geneva office.
Responsibilities will include: Welcome all visitors and handle incoming calls in French and English, including screening, and forwarding as appropriate; Manage front-office presentation and supplies, and maintain inventory levels, including helping to ensure that reception and conference areas are tidy and stocked with stationery and marketing materials; Manage conference room bookings and maintain calendars; Assist with setting up meeting rooms, including with any IT and video conferencing equipment as needed; Assist with the coordination of catering arrangements for meetings, internal events and seminars when required; Assist with the sorting and distribution of incoming mail, and with the handling of outgoing post and courier services; Help maintain office security by monitoring visitor access and issuing badges; Track reception and conference-related expenses; Perform general administrative duties such as filing, scanning, photocopying and help with ad hoc office needs, as required; Provide support, including to legal assistants, for various administrative tasks for lawyers and management, including travel arrangements, expense claims etc.
Your profile What we look for: Experience gained in similar role(s) required; experience in a law firm or other corporate or hospitality environment would be an advantage; Strong proficiency in Microsoft Office applications and familiarity with office IT equipment, including video conferencing systems; Professional, courteous and confident demeanour, with strong client-service skills and mindset, and with a neat and professional presentation appropriate for a client-facing role; Strong interpersonal and communication skills; A cheerful disposition and a “can do” attitude; Able to work alone or collaboratively; Meticulous and diligent, with excellent organisational skills; Resourceful, proactive and responsive to issues; Proven ability to work under pressure; Discreet and capable of handling sensitive information; Fluent in French and English imperative; other languages (including German) a strong asset.
If you are interested in joining our dynamic international team, please submit your application documents (CV and cover letter) here . For any questions regarding this role please email [email protected] . Only direct applications through our recruitment platform considered.