Job at a glance
Position summary The core analytical role on the program. Reads the executed agreements and turns them into a working register of obligations — who owes what, to whom, triggered by what, judged against what criteria. Then administers that register day to day: tracking what is due, verifying what arrives, and flagging what is late or non-conforming. This role suits someone who is precise, patient with dense documents, and comfortable telling a counterparty their submission does not meet the requirement.
Responsibilities – Review executed agreements, amendments, and exhibits and extract every obligation created – Capture obligations running in both directions, including those owed by the A&M System – Identify deemed-approval provisions and track the associated review clocks – Maintain register entries: responsible party, trigger, due date, acceptance criteria, dependency, status – Track submittals and reports against contractual due dates; escalate slippage early – Review incoming deliverables for conformance and document non-conformance in writing – Maintain the correspondence, transmittal, and acceptance record for each obligation – Draft notices and deficiency documentation for review and signature – Support development of the contract-specific procedure sets Required – 7+ years in contract administration, project controls, compliance, or project management – Demonstrated ability to work directly from contract language rather than from summaries – Rigorous document control discipline and comfort building structured registers – Strong written English; deficiency documentation must withstand scrutiny – Experience in a regulated or contractually demanding environment – Bachelor’s degree in a related field, or equivalent demonstrated experience Preferred – Experience with leases, easements, development agreements, or research agreements – Paralegal certification, contract management certification (CFCM, CPCM), or similar – Construction or capital program background – Regulatory submittal tracking experience