Student Assistant - Administrative Support - CA Intern Network

The California Department of Public Health (CDPH) is seeking a Student Assistant to provide administrative support to the Food and Drug Administration Operations Unit. Under the supervision of the Unit Chief, the Student Assistant will assist with various administrative functions and support the unit’s day-to-day operations. This position is ideal for students seeking hands-on experience in a professional office environment, with opportunities to develop administrative skills and gain exposure to regulatory operations within a state government agency.

Conditions of Employment This is a part-time, temporary, non-benefited, student position. Employment in all positions with University Enterprises, Inc. is dependent upon the mutual consent of University Enterprises, Inc. and the employee. This means that either University Enterprises, Inc. or the employee can, at any time, terminate the employment relationship at will, with or without cause. Depending on the type of position you are applying for, a pre-employment background check consisting of one or more of the following may be conducted: employment history, professional references, criminal check: educational verification (degree, license, or official transcript) or DMV clearance.

Applicants will be required to pass required pre-employment checks to the satisfaction of University Enterprises, Inc. (UEI) and the hiring Agency or Department. UEI does not allow students to hold more than one UEI Job at a time, or work in more than one account per pay period. UEI employees who are considering leaving their current UEI Student assistant position for a different UEI student assistant position should inform their supervisor in writing and provide at least a week’s notice.

UEI is not a multi-state employer. UEI only employs candidates who live and work in the state of California. If selected for the position you must reside in California and all work must be performed in the state of California throughout the course of employment. Prerequisites Must be a college student attending classes during the regular term (Fall, Spring and Winter, if applicable), at one of the accredited colleges or universities on our affiliation list.To view our current affiliation list please paste the following URL into your browser: http://www.calinterns.org/wp-content/uploads/Affiliation_List.pdf Students must be enrolled in at least: six-semester units or nine quarter units for undergraduate students; four-semester units or six quarter units for graduate students.

Students declared major must match the major(s) listed in the job posting. Majors/Fields of Study Business Administration, Public Health, Environmental Science, Finance, Health Science, Government, or Political Science. Work Schedule Flexible workdays and work hours, Monday – Friday, between 8 AM – 5 PM. The final work schedule will be determined by the supervisor. Additional Work Schedule Student Assistant and Graduate Assistant employees generally work up to 24 hours per workweek (Sunday – Saturday) during the academic year and up to 40 hours per workweek during breaks; (winter, spring, and summer).

Compensation $16.90 - $17.90 an hour. Minimum Qualifications Knowledge of office equipment and proficiency in Microsoft Office applications, including Word, Excel, and Outlook. Ability to work independently and manage time effectively. Strong organizational skills and attention to detail. Excellent written and verbal communication skills. Currently enrolled in an accredited college or university. Preferred Qualifications Interest in public health, regulatory affairs, or administrative operations.

Ability to think logically and creatively to identify, analyze, and resolve problems using a variety of techniques. Ability to develop and evaluate alternatives and recommend appropriate solutions. Ability to analyze data and present ideas and information clearly and effectively. Ability to establish and maintain positive working relationships and gain the confidence and cooperation of internal and external stakeholders.

Duties and Responsibilities Provide general clerical and administrative support to the California Department of Public Health (CDPH), Food and Drug Branch (FDB). Answer and direct incoming calls using a multi-line telephone system and assist the public by providing information and independently determining the appropriate handling of inquiries. Receive, open, sort, date-stamp, and distribute incoming mail to FDB staff, as well as prepare and distribute outgoing correspondence.

Assist with scanning, logging, organizing, and retaining documents in accordance with established procedures. Create, update, and maintain spreadsheets to support administrative operations and recordkeeping. Draft, edit, format, and proofread written correspondence, reports, and other administrative documents. Maintain accurate records and ensure documents are properly organized and accessible. Perform general administrative duties and other related tasks as needed to support the daily operations of the Food and Drug Branch.

Physical Requirements Sit for extended periods; frequently stand and walk; manual dexterity and hand-eye coordination; corrected hearing and vision to normal range; verbal communication; use of office equipment including computer workstations, telephones, calculators, copiers, printers, and scanners with or without reasonable accommodation. Working Conditions Work is performed in an office environment.

Application Instructions Please complete all fields of the employment application. Include your educational history in the “Educational Experience” section and any employment history in the “Employment Experience” section of our application. In addition to your resume, please upload the following documents: Schedule of Availability Apply by: November 13, 2026