Travel Project Coordinator
Calling All Adventurous Travel Project Coordinators! Are you passionate about project coordination, finance, and travel? If so, we have an exciting opportunity for you. As a Travel Project Coordinator , no two weeks are the same. One day you could be supporting operations along the shores of Puerto Rico, and the next you could be working on projects in another location in Europe. This is a unique opportunity to combine your professional skills with a sense of adventure.
We're looking for candidates who: Have strong project coordination and finance background Are willing to travel up to 75% of the time Are bilingual in Spanish What We Offer Extensive travel opportunities and exposure to our vessels and operations around the world The ability to volunteer for emergency response deployments Significant overtime earning potential during deployments, with overtime pay beginning after 40 hours worked If you're looking for a career that takes you beyond the traditional office setting and allows you to make an impact while exploring new destinations, we'd love to hear from you.
Position Responsibilities: Serve as project accountant for various global projects Track daily job costs using the standard cost tracking spreadsheet. Identify and inform management as to variances to projected costs. Identify billable vs. non-billable costs Prepare cash flow and profit projections for the project. Coordinate logistics of equipment and resources Manage on-site purchases, including vendor set-up.
Ensure purchase requisitions (PO’s) are properly completed and submitted to purchasing Assist with the mobilization and demobilization of equipment. Manage and disburse petty cash and per diem funds and provide weekly expense reports. Ensure timesheets are properly completed, approved, and submitted to accounting as required. Matrix updates for equipment and personnel changes. Complete and submit credit card expense reports for all credit cards used on the job.
Locate, map, and contact nearest hospital, walk-in clinic, and hyperbaric chamber. Ensure the facility is available and information is posted clearly on job site. Arrange for deliveries and/or pickups of parts and supplies & personnel Other duties as assigned Bilingual in English and Spanish required Bachelor’s Degree in business management, Financial Accounting, or Administration 3-5 years experiences bookkeeping or company accounting record keeping Valid Driver's License, Passport and TWIC Card Demonstrated work experience supporting operations Ability to work in a high paced, dynamic, and challenging environment Effective communication, including writing, speaking and interpersonal communication Quick critical thinking and problem-solving abilities Excellent attention to detail, customer service and client relations skills Ability to work independently and as part of a team Strong organization and time management skills Collaborative, works well in teams Proficient in Microsoft Office Suite including Word, Excel, Power Point and Project ADA Requirements: Sit or Stand Climb (stairs/ladders) or balance See Walk Stoop, kneel, crouch, or crawl Taste/Smell Use Hands/Fingers to handle or feel Talk/hear Carry weight, lift 50lbs.
Exposure to work (outside weather, fumes, etc.) Travel Requirement: Up to 75% travel is required. If additional, travel is required beyond the specified amount, based on the operational demand, you will be notified accordingly so arrangements can be made. Travel to remote locations may be required and can involve varying accommodation arrangements, including hotels, vessels, and campsites.