Job at a glance
The Program Specialist serves within Surgical Service at the Albany Stratton VA Medical Center, providing administrative and operational support in personnel management, procurement, budgeting, resource management, and program improvement. The position coordinates administrative activities, analyzes operational processes, and supports the efficient delivery of surgical services. Major duties: Major duties include, but are not limited to: Coordinates and manages administrative support functions for Surgical Service, ensuring timely processing of correspondence, inquiries, and administrative actions.
Advises Surgical Service leadership on administrative operations, policies, procedures, and program requirements. Analyzes administrative processes, prepares reports, identifies operational deficiencies, and recommends improvements to program efficiency and effectiveness. Coordinates personnel-related actions and serves as a liaison with Human Resources regarding staffing, onboarding, and other personnel requirements.
Performs procurement and contracting administrative functions, including reviewing purchase requests, monitoring receipts, and coordinating follow-up actions. Monitors the use of supplies, equipment, and services to support operational requirements. Identifies equipment and resource needs, coordinates replacement requests, and supports acquisition activities for Surgical Service. Coordinates administrative compliance activities, staff training requirements, and program reporting.
Supports budgetary activities and monitors expenditures associated with departmental operations. Work Schedule:Full Time; Monday-Friday; 8:00 AM - 4:30 PM Telework: This position may be authorized for telework. Telework eligibility will be discussed during the interview process. Virtual: This is not a virtual position. Position Description/PD#: Program Specialist/PD528D-145530 Relocation/Recruitment Incentives: Not Authorized Critical Skills Incentive (CSI): Not Approved Permanent Change of Station (PCS): Not Authorized Requirements: You must be a U.S.
Citizen to apply for this job Selective Service Registration is required for males born after 12/31/1959 Subject to background/security investigation Selected applicants will be required to complete an online onboarding process. Acceptable form(s) of identification will be required to complete pre-employment requirements (https://www.uscis.gov/i-9-central/form-i-9-acceptable-documents). Effective May 7, 2025, driver's licenses or state-issued identification cards that are not REAL ID compliant cannot be utilized as an acceptable form of identification for employment.
Participation in the seasonal influenza vaccination program is a requirement for all Department of Veterans Affairs Health Care Personnel (HCP) As a condition of employment for accepting this position, you will be required to serve a 1-year probationary period or 2-year trial period during which we will evaluate your fitness and whether your continued employment advances the public interest. In determining if your employment advances the public interest, we may consider: your performance and conduct; the needs and interests of the agency; whether your continued employment would advance organizational goals of the agency or the Government; and whether your continued employment would advance the efficiency of the Federal service.
Upon completion of your probationary period or trial period, your employment will be terminated unless you receive certification, in writing, that your continued employment advances the public interest. Education: A transcript must be submitted with your application if you are basing all or part of your qualifications on education. Note: Only education or degrees recognized by the U.S. Department of Education from accredited colleges, universities, schools, or institutions may be used to qualify for Federal employment.
You can verify your education here: http://ope.ed.gov/accreditation/. If you are using foreign education to meet qualification requirements, you must send a Certificate of Foreign Equivalency with your transcript in order to receive credit for that education. For further information, visit: https://sites.ed.gov/international/recognition-of-foreign-qualifications/.