Job at a glance
Serves as the Program Support Assistant for the Northern Indiana VA Time and Attendance Program, providing system-wide support for time, leave, premium pay, and related data. Analyzes attendance and pay information, tracks trends, and supports performance measures. Coordinates with leadership, supervisors, Payroll, HR, and others to ensure accurate documentation and timely resolution of issues. Major duties: The duties of the Program Support Assistant includes but is not limited to: Timekeeping, Leave, and Pay Administration (45%) Performs the full range of time and leave administration for Northern Indiana VA.
Maintains computerized time and leave records and performs timekeeper and data-entry functions using VA-approved staffing, scheduling, and timekeeping systems, including Oracle Health Clairvia and the Veterans Affairs Time and Attendance System (VATAS). Ensures all time and attendance data are accurately recorded in accordance with established policies, procedures, and payroll deadlines. Reviews, validates, posts, reconciles, and corrects employee schedules and time and attendance information, including daily time worked; annual leave; sick leave; military leave; authorized absence; leave without pay; absence without leave; overtime; compensatory time; on-the-job injury/Workers' Compensation (OWCP) time; Family and Medical Leave Act (FMLA) leave; holiday pay; excused holiday time; unscheduled work hours for part-time employees; on-call and call-back entitlements; time-off awards; premium pay and differentials; and other authorized time, leave, and pay categories.
Submits and coordinates requests to establish new or additional tours of duty and maintains current information concerning supervisors, time-and-leave groups, and assigned staff. Ensures proper coding, computation, and remarks for premium pay, overtime, differentials, on-call/call-back, and other applicable entitlements. Analysis & Program Monitoring (25%) Coordinates the collection, validation, analysis, and interpretation of time, leave, attendance, overtime, premium pay, and related data.
Initiates and maintains audits and tracking mechanisms for leave, holiday status, premium pay, corrections, and other timekeeping activity. Administrative Support, Records, and Program Coordination (30%) Serves as a reference source and program resource for Northern Indiana VA supervisors, managers, employees, timekeepers, and administrative staff regarding established time, leave, premium pay, and entitlement requirements.
Provides training to managers, substitute timekeepers, and new timekeepers regarding entries, posting, coding, documentation, premium pay, and differentials. Stays current on changes in policy, guidance, system processes, and interpretations, and keeps the supervisor and designated alternates informed. Work Schedule: Monday - Friday. Hours to be determined Virtual: This is not a virtual position. Position Description Title/PD#: Program Support Assistant (Time & Attendance)/PD93143A Relocation/Recruitment Incentives: Not Authorized Requirements: You must be a U.S.
Citizen to apply for this job Selective Service Registration is required for males born after 12/31/1959 Subject to background/security investigation Selected applicants will be required to complete an online onboarding process. Acceptable form(s) of identification will be required to complete pre-employment requirements (https://www.uscis.gov/i-9-central/form-i-9-acceptable-documents). Effective May 7, 2025, driver's licenses or state-issued identification cards that are not REAL ID compliant cannot be utilized as an acceptable form of identification for employment.
Participation in the seasonal influenza vaccination program is a requirement for all Department of Veterans Affairs Health Care Personnel (HCP) As a condition of employment for accepting this position, you will be required to serve a 1-year probationary period or 2-year trial period during which we will evaluate your fitness and whether your continued employment advances the public interest. In determining if your employment advances the public interest, we may consider: your performance and conduct; the needs and interests of the agency; whether your continued employment would advance organizational goals of the agency or the Government; and whether your continued employment would advance the efficiency of the Federal service.
Upon completion of your probationary period or trial period, your employment will be terminated unless you receive certification, in writing, that your continued employment advances the public interest. Education: There is no educational substitution at this grade level.