Job at a glance
Incumbent serves as Program Support Assistant to the Organizational Experience Service (OES) and will support the OES Chief and Section Chief(s) and employees by performing a variety of substantive and coordinative tasks in support of efficient management of the service. Major duties: Major Duties Include: Maintains calendars for OES leadership. Which includes schedules meetings, for committees, schedules conference rooms including reserving media, equipment, keys, and other relevant resources.
Ensures that suspense dates for action items are monitored for timely completion of deadlines, to include mail. Serves as the primary timekeeper for OES. Creates transactions for OES fund control points. Composes and/ore reviews all outgoing correspondence, reports, minutes, etc for proper format, correct grammatical content, spelling, proper enclosures, proper and complete coordination, and ensures content is in accordance with established policies.
Creates necessary travel arrangements, including ground, and/or air transportation and hotel reservations. Prepares and tracks travel arrangements for OES staff. Files correspondence, reports, minutes, etc. in a timely manner with no backlog by the end of each week. Maintains an orderly filing system, purging files or preparing new files, as appropriate. Serves as the alternate Automated Data Processing Applications Coordinator (ADPAC) for OES.
Serves as alternate liaison between Organizational Experience Service and OIT for computer software and hardware support. Assists the Chief and Section Chief(s) in the preparation of required reports, maintains, gathers, and compiles records of organizational and workflow charts, staffing levels, i.e. vacancies and mission and/or function statements. Submits work order requests, request for supplies, and keys, as requested.
Orders and receives supplies for the service. Maintains the required documents within the 6-part folders for employees. Works in conjunction with the facility Records Manager to ensure proper implementation of the records management program within OES. Work Schedule: Monday through Friday, 8:00am to 4:30pm Telework: This position is eligible for Telework on an Ad-hoc basis. Virtual: This is not a virtual position.
Position Description/PD#: Program Support Assistant/PD03942A Relocation/Recruitment Incentives: Not Authorized Critical Skills Incentive (CSI): Not Approved Permanent Change of Station (PCS): Not Authorized Requirements: You must be a U.S. Citizen to apply for this job To be considered for this position, you must complete all required steps in the process. In addition to the application and questionnaire, this position requires an online assessment.
The online assessment measures critical general competencies required to perform the job. Selective Service Registration is required for males born after 12/31/1959 Physical Requirements: The work required does not inherently include any physical requirements essential for successful job performance that could not otherwise be performed with accommodation or workplace adjustment. A pre-placement physical examination is not required.
Subject to background/security investigation Selected applicants will be required to complete an online onboarding process. Acceptable form(s) of identification will be required to complete pre-employment requirements (https://www.uscis.gov/i-9-central/form-i-9-acceptable-documents). Effective May 7, 2025, driver's licenses or state-issued identification cards that are not REAL ID compliant cannot be utilized as an acceptable form of identification for employment.
Participation in the seasonal influenza vaccination program is a requirement for all Department of Veterans Affairs Health Care Personnel (HCP) As a condition of employment for accepting this position, you will be required to serve a 1-year probationary period or 2-year trial period during which we will evaluate your fitness and whether your continued employment advances the public interest. In determining if your employment advances the public interest, we may consider: your performance and conduct; the needs and interests of the agency; whether your continued employment would advance organizational goals of the agency or the Government; and whether your continued employment would advance the efficiency of the Federal service.
Upon completion of your probationary period, your employment will be terminated unless you receive certification, in writing, that your continued employment advances the public interest. Education: A transcript must be submitted with your application if you are basing all or part of your qualifications on education. Note: Only education or degrees recognized by the U.S. Department of Education from accredited colleges, universities, schools, or institutions may be used to qualify for Federal employment.
You can verify your education here: http://ope.ed.gov/accreditation/. If you are using foreign education to meet qualification requirements, you must send a Certificate of Foreign Equivalency with your transcript in order to receive credit for that education. For further information, visit: https://sites.ed.gov/international/recognition-of-foreign-qualifications/. NOTE: If your school has changed names, or is no longer in existence, you must provide this information in your application.