Job at a glance
The role is to support the CEO and CFO with activities including calendar management, meetings and travel & logistic management. The successful candidate will be based in our Reading offices between 8:00am and 5:00pm Monday to Friday, with the option to work remotely on limited occasions when agreed with Line Manager. The role requires some out-of-hour support when the Executive team are in other time zones.
• Calendar Management: Managing complex diaries over multiple time zones involving frequent adjustments, prioritisation of competing interests, and strategic time management. • Communications: High-level communication &relationship management, representing executives in sensitive / strategic interactions with both internal and external stakeholders. • Decision Making & Autonomy: A high degree of discretion, confidentiality, decision-making and autonomy.
• Travel & Logistic Management: Manage domestic and international itineraries, proactively plan for contingencies ensuring frictionless travel experiences. • Meeting Co-Ordination: Organise and support board-level meetings, events, co ordinating detailed logistics, catering ensuring a high standard of professionalism. • Document Production: Produce reports, presentations, and briefing documents • Executive Support: Supporting the Executive team & Head of Operations with Ad hoc requests.
Requirements • Proven track record of providing support to Senior and Executive Managers in a fast paced and changing environment. • Strong ability to multi-task, prioritise daily workloads and the flexibility to cope with changing tasks and priorities. • Strong interpersonal skills and the ability to Influence at multiple levels in an organisation and with external stakeholders • Highly organised individual and high attention to detail with a results-oriented mindset • High levels of discretion and confidentiality, • Ability to push back and manage critical situations as they arise.
• Excellent decision-making skills and ability to work on own initiative • Experience of coordinating large meetings and small events • Good MS Office experience. Competence in all MS tools and related applications, management systems and procedures.